In other versions of Windows, Outlook opens as a single program with links to sub-programs that appear on the Folders List. On the PAC Mate Omni, these programs appear as separate programs in the Start and Programs Menu and include: Messaging, Contacts, Tasks, Calendar, and Notes.
You can send and receive e-mail using any of the following methods:
For POP 3 and IMAP 4 you will need to set up an e-mail account. For more information about setting up an e-mail account, see Connecting the PAC Mate Omni, Setting Up an E-Mail Account.
To view a table of commands that can be used in Messaging, please see Appendix A: PAC Mate Omni Commands.
If you have more than one account established, use the LEFT and RIGHT ARROW keys to move between accounts.
To download your e-mail messages, press F2 move to Send/Receive and press ENTER. The messages on your PAC Mate Omni and mail server are synchronized. This means that new messages are downloaded to the PAC Mate Omni Inbox folder, while messages in the PAC Mate Omni Outbox folder are sent. Also, if you specified that messages be deleted from the server in the options for your currently selected account, messages you have deleted from your PAC Mate Omni are removed from the server. Any messages that have been deleted from the server will be deleted from the PAC Mate Omni Inbox.
If you have more than one e-mail account set up, messages for each account are stored in separate folders. The names of the folders correspond to the names of the e-mail account.
To open a message, press ENTER on a message in the message list. When the message opens, you are placed in the message body and the PAC Mate Omni begins reading automatically. Use the arrow keys to read the contents of the message. Use CTRL+TAB to move between the message body and the header information.
If you chose to only download message headers when you set up the account and you decide you want the full copy of a particular message, you will need to get the full copy. Press F2, and press ENTER on Download Message. You can do this while the message is open, or from the message list with the current message selected. You will then need to perform a Send/Receive again to download the full message. This will also download message attachments if you selected those options when you set up the mail account. You can also choose to download full copies of messages by default.
Open the message, press the APPLICATIONS Key then move to and press ENTER on the action you want to perform (Reply, Reply All, or Forward).
In the message area type in your response.
When you are done, press F1 to Send.
Note: Selections in the Message page found under the Tools Menu in Options determine whether the original text is included.
To see header information, press SHIFT+TAB. Press TAB to move back to the message body.
With the message open, press F2, move to Insert, and press ENTER. In the Insert menu, press ENTER on File. Then, select the file you want to attach. OLE objects cannot be attached to Inbox messages.
If your e-mail is set to get message headers only, then before you can recognize that an e-mail has an attachment, you must download the whole e-mail message. To do this from an open message, press F2, move to Download Message, and press ENTER.
If you receive messages through synchronization, in ActiveSync on your PC, go to Tools (ALT+T) and press ENTER on Options. Select E-mail from the list of synchronization types, then press TAB to move to the Settings button, and press SPACEBAR. In the Mail Synchronization dialog box, press TAB to move to the "Include File Attachments check box" and press SPACEBAR to check it.
If you receive messages through a remote mail server using the IMAP4 or POP3 mail protocol, you will need to configure your e-mail service to download attachments. To do this, press F2, T to open the Tools Menu. From this menu, select Options and press ENTER. In the Options dialog box, press DOWN ARROW to select the service whose settings you want to change and press ENTER. This opens the E-mail Setup Wizard. Move forward through the Wizard until you reach the Server Information page. On this page, press TAB to move to the Options button and press SPACEBAR.
Note: Embedded images and OLE objects cannot be received as attachments.
An embedded message can be viewed as an attachment when using IMAP4 to receive e-mail. However, this feature does not work if Transport Neutral Encapsulation Format (TNEF) is enabled so that you can receive meeting requests.
If you receive your e-mail messages through ActiveSync, you will automatically receive meeting requests. If you connect directly to a mail server, the server must be running Microsoft Exchange Server 2000 or later in order for you to receive meeting requests. If you are running Microsoft Exchange Server, you will automatically receive meeting requests in your Inbox.
Meeting requests that you synchronize with ActiveSync appear on the Today Screen as an appointment. Use the arrow keys to move to Appointments and press ENTER. If you want, you can include a written message with your response. The response will be sent the next time that you synchronize or connect to your mail server, and your PAC Mate Omni Calendar will be updated.
You can print messages from Inbox if you download and install the PrintBoy utility. For more information on PrintBoy, visit http://www.bachmannsoftware.com
In the message list, select the message and press the APPLICATIONS Key. To select multiple messages, press SHIFT+DOWN ARROW. Then, press the APPLICATIONS Key on the selected messages.
On the menu, select Move and then select the folder where you want to move the messages.
Caution: When you move a message that you have received through POP3 or synchronization to a folder you created on your PAC Mate Omni, the copy of the message on the server is deleted the next time you connect. This prevents duplicate copies of messages. Although the complete message is moved, message attachments will be deleted if you have not selected the option to download attachments. Once the message is moved, you will be able to access the message only from your PAC Mate Omni.
To delete a message in the message list, select the message. To select multiple messages, press SHIFT+DOWN ARROW. Press DELETE and the Messages are moved to the Deleted Items folder and deleted according to the option that you have selected in the Message tab of the Options dialog box. Press F2, T to open the Tools Menu. Move to Options and press ENTER. Press CTRL+TAB to move to the Message page.
Note: If you are working offline, messages that have been deleted from the server will be deleted from the PAC Mate Omni the next time you connect or according to the options you have selected.
To permanently delete messages in the Deleted Items folder, press F2, T to open the Tools Menu. Move to Empty Deleted Items and press ENTER.
When receiving e-mail messages from a POP3 or IMAP4 server, select the service on the PAC Mate Omni containing the folders and messages you want to clear, and then press F2, T to open the Tools menu. Move to Clear "account name" and press ENTER. All messages and folders that are linked to the selected account are cleared, and memory space is expanded on the PAC Mate Omni without deleting messages on the server. The next time you connect, the messages and folders are downloaded again.
You cannot clear messages and folders from the Outlook E-mail account.
In the message list, press F2, T to open the Tools Menu. Move to Options and press ENTER. Press CTRL+TAB to move to the Message page.
To place a copy of the original message beneath your response text, press the SPACEBAR to check "When replying, include body" check box.
By default, e-mail messages you send are not saved on your PAC Mate Omni. This helps conserve memory space. If you want to keep copies of sent e-mail messages, press the SPACEBAR to check "Keep copy of sent mail in Sent folder" check box.
In the message list, press F2, T to open the Tools menu. Move to Options and press ENTER. Press CTRL+TAB to move to the Storage page.
To store attachments on a storage card rather than internal memory, press the SPACEBAR to check the "When available, use this storage card to store attachments" check box. All attachments will move to the selected card.