Tasks

Contents of This Page

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• Creating a Task
• Editing a Task
• Setting a Reminder for a Task
• Adding a Note to a Task
• Making a Task Recurring
• Completing a Task
• Changing Tasks Options

You can use Tasks to help you organize and set your day’s schedule. You can create a list of things to do and prioritize them by their importance. Any task that needs to be accomplished today is displayed on the Today screen. 

To help you stay on task, ActiveSync automatically synchronizes your tasks between your PAC Mate Omni and PC.

Creating a Task

To create a task, press F4+F5 and press DOT 8 on New Task. The Task details page initially opens with the Subject edit combo box active. You can type in the subject of your task or use the cursor cross to choose one of the items in the combo box. When you are done press DOT 8 to move out of the edit combo box. Next, press the DOWN ARROW to move to the next edit field. Press DOT 8 again, but this time to move into the edit field. When you are done, press DOT 8 again to move out of the field and press DOWN ARROW to move to the next field. You enter information about a task by using this command sequence of DOT 8 and DOWN ARROW.

When you move to the "Start" and "Due" items, press DOT 8 to open the Date Selector. For more information on the commands associated with the Date Selector, please see Calendar, Using the Calendar View.

To add additional information about your task, press DOTS 5-6 CHORD to move to the Notes page. When finished, press F1 to save the task and return to the task list view. If you entered information using grade 2, it is automatically back translated into computer braille when saved.

Note: New tasks are added to the category that is currently selected.

If you find that creating a detailed task is too time consuming, you can quickly create a task by using the entry bar. The entry bar is located at the top of your task list and lets you quickly enter a one-sentence task. Press DOTS 4-5 CHORD until you enter the field and type in your task. When you are done press DOT 8 to add the new task to the list view.

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Editing a Task

To edit a task, select it in the task list view and press DOT 8 to open the Task. Use the arrow keys to move through the list of fields. Press DOT 8 to edit an item. If contracted braille input is enabled, when you press DOT 8 on an item that opens an edit field, such as the subject, the text is translated into grade 2 for editing and back to computer braille when you close the edit field. When you have finished, press DOT 8 to return to the task page. Once you have made the necessary changes to the task, press F1 to return to the task list view.

Tip: You can easily edit a task from the Today Screen by using the CURSOR CROSS to move to Task and press DOT 8. When THE Task details page opens, edit your information.

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Setting a Reminder for a Task

1. From the task list, select the task and press DOT 8 to open it.
2. Press DOWN ARROW to move to the Due box and press DOT 8. To set a due date, use the Date Selector Commands.
3. Press DOT 8 again and use the DOWN ARROW to move to the Reminder combo box. Press DOT 8 and select Remind me. You will be reminded at 8:00 in the morning on the due date.
4. Press DOT 8 again and change the reminder date by pressing SH CHORD, D and changing the date.

Note: To be automatically reminded of new tasks with a due date, in the task list, press F4+F5, move to Options and press DOT 8. Use the SPACEBAR to check the "Set reminders for new items" check box.

To choose how you are reminded, for example by a sound, go to the Start Menu (F4) and select Settings. On the Personal page, use the cursor cross to move to Sounds & Notifications and press DOT 8. Adjust each control to your preference.

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Adding a Note to a Task

You can add notes to a task.

1. In the task list, select the task and press DOT 8 to open the task. .
2. Press DOTS 5-6 CHORD to move to the Notes page.
3. Type in the additional information you want to include for that particular task.
4. When finished, press F1 to return to the task list view.

Later, when you open your task, the additional information is available for you to read.

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Making a Task Recurring

1. From the task list, open the task and press F1+F2 to edit the task.
3. Press DOWN ARROW to move to the Occurs edit combo box and press DOT 8. Select a pattern from the list or create a new pattern by choosing Edit pattern from the list.

To create a new occurrence pattern:

1. From the occurs combo box, Press DOT 8 on Edit pattern.
2. On the first screen of the wizard, press DOTS 4-5 CHORD to move to the Start and Due date fields and change the dates as needed. Use LEFT and RIGHT ARROW to move between the week day, month, date, and year columns and use UP and DOWN ARROW to increase or decrease the values. You can also type in a value or press DOT 7+DOWN ARROW to open the Date Selector where you can select the date you want. Additionally, use the Duration Edit combo box to specify the length of time between the start and due dates. Changing this value will automatically change the date in the Due date field.
3. Press DOT 8 on the Next button to move to the next screen.
4. In the Select type of occurrence field, choose whether this task occurs daily, weekly, monthly, or yearly then press DOTS 4-5 CHORD to move to the next control.
   If you use braille, note that when you navigate between the options in this field, the braille highlight (enabled by default) is used to indicate the selected item instead of the cursor. You must ignore the location of the cursor when navigating in this field. If you have turned off the Highlight option in the Braille Settings dialog box, pressing C CHORD (the Say Line command) will read the currently selected item. You can also press the cursor router BUTTON on the display associated with the particular option to select it.
5. The remaining options you see on this screen depend on the type of occurrence you chose. Make the necessary selections then press DOT 8 on the Next button to move to the Next screen. If you are asked to select specific days of the week, such as Sunday or Monday, use the arrow keys to navigate through the days and press the SPACEBAR or DOT 8 to select the ones you want.
6. Use the various controls on the last screen to specify when this pattern starts and ends. After making your selections, press DOT 8 on the Finish button to complete the wizard.

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Completing a Task

As you navigate through the list of tasks, JAWS indicates active tasks as “not checked” and completed tasks as “checked.” To mark a task completed, in the task list, press the SPACEBAR to check the box next to the selected task.

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Changing Tasks Options

In the task list, press F4+F5, move to Options and press DOT 8.

• To automatically be reminded when new tasks are due, select the Set reminders for new tasks check box.
• To see the start and due dates for a task in the task list view, select Show start and due date.
• To use the entry bar, select Show tasks entry bar.