PAC Mate BNS By Freedom Scientific Owner's Manual January 2003 PUBLISHED BY Freedom Scientific BLV Group, LLC 11800 31st Court North St. Petersburg, Florida 33716-1805 USA http://www.freedomscientific.com Information in this document is subject to change without notice. No part of this publication may be reproduced or transmitted in any form or any means electronic or mechanical, for any purpose, without the express written permission of Freedom Scientific. Copyright (c) 2003 Freedom Scientific BLV Group, LLC, All Rights Reserved. Microsoft, ActiveSync, Outlook, Pocket Outlook, Windows, Windows NT, and the Windows logo are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. Microsoft Licensing, Inc., a wholly owned subsidiary of Microsoft Corporation, licenses Microsoft products to OEMs. Portions of International CorrectSpell spelling correction system 1993 by Lernout & Hauspie Speech Products N.V. All rights reserved. Notice To Users Federal Communications Commission Notice This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures: * Increase the separation between the equipment and receiver. * Connect the equipment into an outlet on a circuit different from that to which the receiver is connected. * Reorient or relocate the receiving antenna. * Consult the dealer or an experienced radio or television technician for help. Supplied Software Copyright laws prohibit reproducing the software or the manual accompanying it in whole or in part, or renting the software without the permission of the copyright holder. In no event will Freedom Scientific, LLC. be liable for any financial damage, or loss of profits, including claims made by third parties, arising out of the use of the software supplied with this computer. In the event a problem occurs with this software as a result of defective manufacturing, Freedom Scientific, LLC will replace it. However, Freedom Scientific bears no other responsibility. The software provided with this computer cannot be used with equipment other than that which is so designated. Please note that, due to continued efforts to improve quality, the software specifications may be changed without notice. Operation of this computer with software other than that provided is not covered by the warranty. Table of Contents Welcome What is PAC Mate? Getting Help Documentation Conventions Using Windows CE with PAC Mate Personalizing Your PAC Mate PAC Mate Basics Adjusting Speech Settings Understanding Layered Commands Working with Text Adding Programs Removing Programs PAC Mate Hardware Ports and Switches Battery Power Management Resetting the PAC Mate Carrying Case General Care of PAC Mate Setting Up PAC Mate Verbosity Text Format HTML Keyboard Today Input Memory System Sounds & Notifications Menus Regional Settings Clock Buttons Connecting the PAC Mate Cables and Adaptors Connecting to a Network Connecting to a PC with ActiveSync Using PAC Mate Programs Pocket Outlook Pocket Internet Explorer FSEdit FSCalc Pocket Word StopWatch Windows Media Player Contacting Freedom Scientific Corporate Headquarters Sales Department Technical Support Appendix A: PAC Mate Commands Function Keys and General Navigation Reading and Moving through Text Selecting Text Selecting to/from File Edges Information General Editing Commands Advanced Commands Appendix B: Special Considerations Lithium Ion Battery Protecting Your Hearing Appendix C: Unsupported Items Appendix D: Alpha Braille Reference Appendix E: Numeric Braille Reference Appendix F: Computer Braille Symbols Appendix G: Grade 2 Braille Reference Welcome Congratulations on your purchase of the PAC Mate BNS. The PAC Mate BNS is the first in the series of Personal Data Computers designed and developed by Freedom Scientific. What is PAC Mate? The PAC Mate line of computers combines the Windows(r) Pocket PC platform with JAWS( screen reading technology. It offers the latest in mobile technology making it a powerful portable information management tool. Key features include: * JAWS screen reader for Windows CE * Four sided cursor cross for easy navigation and command execution * Four function keys for execution of specific application commands * 64 MB RAM * 32 MB Flash * Slots for Compact Flash Cards and PC Cards * Support for both dial up and broadband Internet access (requires modem or network card) * USB Port * ActiveSync * Infrared Wireless Input/Output Port * User Replaceable Battery * Serial Port * Internal microphone and external microphone jack making for quick voice notes * Internal speaker and stereo headphone jack * Dual stereo mixer so you can listen to a media file and JAWS at the same time Getting Help PAC Mate provides a variety of ways to get help and provides this help as conveniently as possible. One of the ways PAC Mate provides help is through Tutor Messages. Tutor Messages provide information on how to navigate and use various controls. This can be very useful for beginners who are not familiar with JAWS. In addition, these messages can be repeated by pressing G CHORD (DOTS 1-2-4-5 CHORD). Tutor Messages are enabled by default, but you can disable this feature and still access Tutor Messages with G CHORD (DOTS 1-2-4-5 CHORD). For more information on Tutor Messages, please see Setting Up PAC Mate, Verbosity. Another way PAC Mate provides help is with Access Key Messages. Access keys are the keys you press to move directly to a control or an item in a menu. Access Key Messages, like Tutor Messages, are enabled by default and are announced automatically. You can disable this control in the Verbosity Settings dialog. Once disabled, you can press Dropped G CHORD (DOTS 2-3-5-6 CHORD) to hear the access key message. Press DOTS 2-3-4-5-6 CHORD followed by the access key to move directly to that control. For more information on Access Key Messages, please see Setting Up PAC Mate, Verbosity. Help at Your Fingertips The following commands provide quick access to Help as you use PAC Mate. Description Command Control Help Question Mark CHORD, C (DOTS 1-4-5-6 CHORD, DOTS 1-4) Keyboard Help Question Mark CHORD, K (DOTS 1-4-5-6 CHORD, DOTS 1-3) Context Help Question Mark CHORD, H (DOTS 1-4-5-6 CHORD, DOTS 1-2-5) Basics for PAC Mate Help Question Mark CHORD, T (DOTS 1-4-5-6 CHORD, DOTS 2-3-4-5) PAC Mate Keystrokes Question Mark CHORD, P (DOTS 1-4-5-6 CHORD, DOTS 1-2-3-4) Control Help Use Question Mark CHORD, C when you want to know how and what commands are used to change, enable, or set a control in a dialog. Keyboard Help Turn on this feature to explore PAC Mate commands. As you press key combinations, PAC Mate tells you which keyboard commands do what, safely - without actually performing the command. Press Question Mark CHORD, K again to exit keyboard help. Context Help Use Question Mark CHORD, H when you want to know information and the commands for the current application, window, or dialog. Basics for PAC Mate Help The command Question Mark CHORD, T opens the online help file, Basics for PAC Mate Help, when you need to review topics such as navigation, PAC Mate Commands, or how to access the Settings Menu. PAC Mate Keystrokes Press Question Mark CHORD, P when you want to open Help to PAC Mate's online table of commands. Using PAC Mate's Online Help Tip: The fastest way to open Help is to go to the Start Menu (F3), press the UP ARROW once and then press ENTER (DOT 8) or press F3, H (DOTS 1-2-5). PAC Mate's online help uses a task-oriented approach and briefly covers the steps necessary to complete a task. To aid you, the online help is specific to the program that is running. For example, while in FSEdit when you open Help from the Start Menu, only FSEdit Help opens. In addition, because PAC Mate's online help is written in HTML, you can use many of Internet Explorer's commands to navigate and read each help topic. For example, you can navigate to a topic quickly by opening a list of links with the command H CHORD, L. Or you can move easily through a table using DOT 8 plus the cursor cross. For added convenience, next links have been added to Help so you can easily move to the next consecutive topic. To move back, just press DOT 2-4-6 CHORD. If, after you go back to the previous help topic, you are not at the top of the page, press L CHORD (DOTS 1-2-3 CHORD) and then use the reading commands. The table below lists the Internet Explorer commands that you can use to navigate the online help. Description Command Back DOTS 2-4-6 CHORD Refresh Page SH CHORD, R (DOTS 1-4-6 CHORD, DOTS 1-2-3-5) Next Link DOTS 4-5 CHORD Prior Link DOTS 1-2 CHORD Link List H CHORD, L (DOTS 1-2-5 CHORD, DOTS 1-2-3) Move to Next Non-Link Text N (DOTS 1-3-4-5) List Headings H CHORD, H (DOTS 1-2-5 CHORD, DOTS 1-2-5) Next Heading H (DOTS 1-2-5) Prior Heading DOTS 1-2-5-7 First Heading H CHORD, UP ARROW Last Heading H CHORD, DOWN ARROW Read Current Cell H CHORD, C Next Cell DOT 8+RIGHT ARROW Prior Cell DOT 8+Left ARROW Cell Above DOT 8+UP ARROW Cell Below DOT 8+DOWN ARROW First Cell DOTS 1-3-8 Last Cell DOTS 4-6-8 Visit our Web Site At Freedom Scientific, we are continually updating and improving PAC Mate documentation. To access the latest and most complete PAC Mate documentation, visit our web site at http://www.freedomscientific.com/fs_support/support_documentation.asp Documentation Conventions Commands are documented in two formats, the Braille letter or sign is listed, or the Braille dot pattern is specified. When dot patterns are specified, the dot numbers are joined by dashes. All dots must be pressed at the same time. A plus sign (+) is used to indicate that keys are pressed together. For example, "Press DOT 5+RIGHT ARROW to move to and read the next word." A chorded command is a command that includes the SPACEBAR. A layered command is a two-part command. Press the keys in the first sequence, release them all, and press the keys in the second sequence. For example, "press I CHORD, T (DOTS 2-4 CHORD, DOTS 2-3-4-5) to read the current window title." The term program is synonymous with the term application and may be used interchangeably in this manual. Another convention is the reference regarding the active state of an item. When an item is in the active state, this means that PAC Mate is focusing on the item and certain keystrokes performed affect that item. PAC Mate gives auditory feedback to indicate the active state. Using Windows CE with PAC Mate Using Windows CE with PAC Mate is quite easy once you master the basic skills. It is recommended that you read and learn this section as it teaches you basic PAC Mate skills needed to operate Windows CE. Starting PAC Mate Before you start your PAC Mate for the first time, plug the AC adapter into a wall plug and then plug the other end into PAC Mate using the jack in the upper left corner of the case. Next, press the On/Off switch on the upper right side of the case. To indicate that it is on, the PAC Mate uses an audible low high sound and to indicate that it is off, it uses a high low sound. After a few seconds you will hear, "JAWS for Pocket PC is ready." You can immediately start using your PAC Mate while it is charging, but let the initial charge of your battery last for at least three hours. Keyboard Orientation and Basic Commands The PAC Mate BNS keyboard consists of eight keys, a spacebar, four function keys, and the cursor cross. The eight keys from left to right are: 7, 3, 2, 1, 4, 5, 6, and 8.The spacebar is near the front, in the center of the keyboard. Between keys 1 and 4 is the cursor cross. Towards the rear on the left and right edges of the unit are the four function keys. Function key one (F1) is the top left key with function key two (F2) below it. Function key three (F3) is the top right key with function key four (F4) below it. To use PAC Mate you only need to know the four basic keys and six common commands: * F1 (Cancel or ESC) * F2 (Menu Bar) * F3 (Start Menu) * Cursor cross (UP, DOWN, LEFT, and RIGHT ARROW) * DOT 8 (ENTER) * DOTS 4-5 CHORD (TAB) * DOTS 1-2 CHORD (SHIFT+TAB) * DOTS 6-8 (Stop Speech) * S CHORD, UP ARROW (Increase Volume) * S CHORD, DOWN ARROW (Decrease Volume) Note: A CHORD is created anytime you press the SPACEBAR in conjunction with a keystroke. In addition, many of the PAC Mate menus allow first letter navigation. These nine commands are the foundation from which you will become familiar with your PAC Mate. For more information on commands, please see Appendix A: PAC Mate Commands. Another command you should get familiar with right away is the F2 CHORD. This command activates the Context Menu, which allows you to quickly perform an action on an item. For example, you can use a Context Menu to cut, copy, select all, paste, delete or create a new folder. To access a Context Menu, select an item such as a word in a document, a date in the Calendar View, or a file in a list view and press F2 CHORD. A menu opens with a variety of commands, select a command with the cursor cross and press ENTER. Or press F1 to escape the menu without performing the action. Today Screen Orientation and Program Layout When you turn PAC Mate on, your Today Screen is immediately available. On your Today Screen are five items: owner's information, appointments messages, tasks, and battery charge. You move to these items using the UP or DOWN ARROWS, which are on the cursor cross in the center of the keyboard. To open any of these items, press DOT 8 (ENTER). To cancel the item and return to the Today Screen, press F1. You handle all menu navigation, including the Start Menu (F3), in this manner as well. Regardless of where you are or what you are doing on the PAC Mate, the Start Menu is always accessible with the F3 key. There is one more component to the Today Screen that you may find convenient. Like all programs on the PAC Mate, the Today Screen has a menu. To access this menu, press F2. From this menu you can quickly; create an appointment, task or note, enter a contact, write an e-mail message, and open a Word document or Excel spreadsheet. Note: As you explore your PAC Mate, you will occasionally come across unsupported features or phrases such as the words, "tap here." In this instance, instead of tapping, press DOT 8. For more information about unsupported features, refer to Appendix C. Typically, most programs have a menu bar with menus such as New, Edit, or Tools. The menus on the menu bar are accessed with the F2 command. Press ENTER on the menu you want to open. Many menus have submenus, which frequently are announced. For submenus that are announced, you can press ENTER or the RIGHT ARROW to open the submenu and use the LEFT ARROW to return to the menu. For submenus that are unannounced, you cannot return to the menu with the LEFT ARROW, but must press F2 again. Similarly, once you press ENTER to open a menu you cannot use the arrow keys to move to and from other menus as you can on a desktop or laptop computer. Instead you must press F2 again. Working with Dialogs and Controls Dialogs are smaller windows that usually appear from a menu choice. They contain controls used to configure various settings. There are many types of controls in a dialog, such as edit fields, combo boxes, and slide controls. In dialogs, DOTS 4-5 CHORD (TAB) moves you forward through the controls, while DOTS 1-2 CHORD (SHIFT+TAB) moves you backwards. Radio Buttons Radio buttons are presented in a dialog as two or more small circles. This control type allows exclusive selections in that only one radio button in a group can be selected. Use DOWN ARROW to move through the radio buttons, and when you land on the appropriate choice, press DOTS 4-5 CHORD to move to the next control. Note: Only one radio button in a group can be selected at a time. Edit Fields Edit fields are similar to the edit fields in word processors. You can type text into an edit field, and typically you can use the same navigation keystrokes here, as you would in a document edit field. A multi-line edit field allows you to type more than one line in an edit field. Edit Combo Box An edit combo box is a combination of two controls: an edit field and a list box. You can either type in a value or press DOT 7+DOWN ARROW to open a list box. The list contains suggestions for the contents of this field. Use the UP and DOWN ARROW keys to move through the list, and use DOT 7+UP ARROW or F1 to close the list box. If you do not find your choice in the list box, type it in the edit field. Combo Box A plain combo box differs from the edit combo box. You must make your selection from suggestions provided by the program. Either press DOWN ARROW to move through the choices, or press the first letter of the choice you want to make. Note: When you encounter a combo box you may need to press DOWN ARROW twice in order to move to the next item. Edit Spin Box The edit spin box is also a combination of two controls. You can type in this field, or use the arrow keys to move through the list of suggestions. Edit spin boxes are common for fields that require numeric values. Left/Right Slider Left/right sliders are oriented horizontally. You can use your LEFT and RIGHT ARROWS to adjust this control. For some controls, the commands, DOT 2+UP ARROW and DOT 2+DOWN ARROW, are implemented so you can move by larger increments. Check Box A check box can be checked or unchecked. PAC Mate announces the current state of a check box when you move to it. Press SPACEBAR to check or clear a check box. In an extended select list box, use the arrow keys to navigate the list of options that have check boxes related to them, and press SPACEBAR to check or clear the check boxes. Buttons Buttons are common to dialogs and in the Pocket PC environment require special consideration. In most dialogs, pressing the SPACEBAR activates a button. However, there are instances where a button does not respond to the SPACEBAR. When you encounter these instances, press ENTER instead. Also, the default button in a dialog always responds to ENTER, even if another control is active. For example, in the JAWS Voice Settings dialog, just press ENTER after adjusting the speech rate to activate the OK button, which closes the dialog and saves your changes. Multi-Page Dialogs A Multi-Page dialog is a dialog with multiple pages. When you open a multi-page dialog, the name of the current page is announced after the name of the dialog. For example, "Sounds and Notifications, Volume page." Multi-page dialogs contain an extra control, the page tab control. Move to this control the same as any other control, by pressing DOTS 4-5 CHORD (TAB) or DOTS 1-2 CHORD (SHIFT+TAB) until it is reached. Press RIGHT ARROW or LEFT ARROW to move between the pages of the dialog, and press DOTS 4-5 CHORD to move to the first control on that dialog page. You can also press DOTS 5-6 CHORD or DOTS 2-3 CHORD to switch pages in a multi-page dialog. List View This control lists items such as files and folders, and may contain several columns of information. To hear the available items in a list view, press UP or DOWN ARROW. As you move through the list, the first column of information is read. To hear information from all columns for the current item, press DOTS 1-4 CHORD, the Read Current Line command. In a list view, the current item is selected. You can select multiple items as long as they are listed one after the other. Press and hold DOT 7, then press DOT 4 CHORD to select the current item. Continue holding DOT 7, and press DOT 4 CHORD again to select the next item as well. Tree View In a tree view, items are presented in a hierarchical format, which is organized vertically on the screen. Press UP or DOWN ARROW to move through the tree view. When you hear, "level zero closed," you press RIGHT ARROW to open that level. You are then presented with more information beneath it. Press DOWN ARROW to move through the next level. One of those items may also be closed so you would press RIGHT ARROW again to open that item. If you want to close a level, press LEFT ARROW or DOT 7. Note: The PAC Mate only announces the level number when it changes. Using File Explorer File Explorer, like Windows Explorer, gives you access to all the files on your PAC Mate. To open File Explorer, go to the Start Menu (F3) and press P (DOTS 1-2-3-4) to open the Programs submenu. Then press F (DOTS 1-2-4) and ENTER (DOT 8) to open File Explorer. When you first launch File Explorer, you hear "My Documents list view, Business folder, one of three." The phrase, "My Documents list view," means that the My Documents folder is open listing all of its folders and files. The phrases, "Business folder, one of three," means that the Business folder is selected and it is one of the three subfolders in the My Documents folder. To view all the files and folders on your PAC Mate, from the list view press F2. Move to Show By and press ENTER. Then move to My Device and press ENTER again. To navigate among the folders and files, use the commands listed in the following table. Description Command Prior File/Folder UP ARROW Next File/Folder DOWN ARROW Open File/Folder RIGHT ARROW or ENTER Up One Folder Level LEFT ARROW Select File or Folder SPACEBAR Show By SH CHORD, W (DOTS 1-4-6 CHORD, DOTS 2-4-5-6) Sort By SH CHORD, Y (DOTS 1-4-6 CHORD, DOTS 1-3-4-5-6) In File Explorer, the menu bar (F2) contains: Edit, Open My Documents, Flash Disk, Show By, and Sort By. To open a file or folder, select it from the list view and press ENTER. To quickly delete, rename, copy, or move a file or folder, select it from the list view by pressing the SPACEBAR and press E CHORD, D or open the Context Menu with F2 CHORD and choose Delete. To select multiple items, use the SPACEBAR+DOWN ARROW. Here are some examples of how File Explorer can help you maintain and manage your files. Moving or copying a file(s) to your compact flash card: 1. Select the file(s) you want to move. 2. Open the Context Menu. 3. Use the cursor cross to select copy or move a file and press ENTER. 4. Next, press F2 to access the menu bar and select FlashFX Disk. 5. Navigate to the folder you want to store them in and open it. 6. Press F2 again and select Edit, and paste. Sorting files by their type: 1. From the list view, press F2. 2. Use the cursor cross to select Sort By and press ENTER. 3. Again, use the cursor cross, but this time select Type and press ENTER. Creating a new folder: 1. In File Explorer, decide where you want to create a new folder. You can create folders at every level except at My Device. 2. Press F2 and press ENTER on Edit. 3. Use the cursor cross to move to New Folder and press ENTER. 4. When you hear the prompt, "New Folder," type in a name for the folder you have just created. Using the Find Feature 1. Open the Start menu (F3), move to Find, and press ENTER. 2. Enter the text, topic or subject you are trying to find Tip: If you have looked for this text before, press DOWN ARROW in the Find box and select the name from the list. 3. In the Type combo box, use your cursor cross to narrow your search by selecting the appropriate item in the combo where you will find it. 4. Press TAB to move to the Go button and press SPACEBAR. Press TAB to move to the Results list, use the cursor cross to select what you are looking for and then press ENTER on the to open it. Personalizing Your PAC Mate If you are a person who will be using your PAC Mate in public places, then this section will be important to you because it discusses how to personalize, password protect, and identify your PAC Mate. This section is also important if you want to purchase any of the off the shelf programs available for PAC Mate as it discusses how to locate hardware and software information. Entering Owner Information In addition to placing an identification card in the ID pocket of your carrying case, you can also enter this information in the Owner Information dialog of the PAC Mate. To do this, go to the Start Menu (F3) and press S (DOTS 2-3-4). This opens the Settings multi-page dialog. Use the ARROW keys to move to Owner Information and press ENTER (DOT 8) or press O (DOTS 1-3-5) for Owner Information and then press ENTER. When this dialog opens, the Identification page is active for you to enter your personal information. Place a check (SPACEBAR) in the "Show information when device is turned on" check box so that if you lose your PAC Mate, it may be returned to you. If you want to add any additional information, press TAB (DOTS 4-5 CHORD) until you hear, "Identification tab." Now, use the RIGHT ARROW to move to the Notes tab. Type in the information you want to add and press the SPACEBAR to enable the check box if you want to display this information when the PAC Mate is on. Press ENTER to save the changes and close the dialog and then press F1 to return to the Today Screen. Protecting PAC Mate Information As you become familiar with PAC Mate and begin to truly use it as your personal data assistant, you may find that you are storing more and more personal or confidential information. For example, names and phone numbers of important contacts, credit card numbers, and work or school related documents. To protect you from data theft, your PAC Mate allows you to password protect your information. Go to the Start Menu (F3), move to Settings and press ENTER or just press S (DOTS 2-3-4). Use the cursor cross to move to Password or just press P (DOTS 1-2-3-4) and then ENTER. On the Password Settings dialog, use the cursor cross to select one of the three radio button password options you would like to use; no password, 4 digit, or alphanumeric. To type the password, press TAB twice to move to the edit box and, if necessary, confirm the password. It is helpful to record this password and store it elsewhere for safekeeping. Note: If you choose to use an alphanumeric password it must be at least seven characters long and contain a combination of uppercase and lowercase letters, numerals, or punctuation. Press and hold DOT 7 to type uppercase letters. Next, press SHIFT+TAB to select how long your PAC Mate must be idle before the password is required to use it again. When you are done press ENTER, then F1 to return to the Today Screen. Now, when you turn your PAC Mate on it will require the password to access it. Caution: If you forget your password, you must perform a hard reset to clear the memory before you can access your PAC Mate. This erases all files and data you have created and programs you have installed. For this reason, it is recommended that you use ActiveSync to create a backup file of all of your programs and data so they can be restored. Locating the PAC Mate Serial Number The PAC Mate serial number identifies your PAC Mate in Freedom Scientific's product database. This number, found in the center of the bottom surface, is printed and brailled. It may be helpful to record and store this number for safekeeping. Finding Firmware Information Anytime you call Freedom Scientific's Technical Support, you will need to have your serial number and other information available. This information is found in the Version Information dialog, which is accessed using the command Question Mark CHORD, A. Knowing About Pocket PC To learn more about your PAC Mate system go to the About multi-page dialog. Here you will find information on Pocket PC software version, processor type, memory amount, device ID, and Copyright notifications. To view this information, go to the Start Menu (F3) and press S to open the Settings multi-page dialog. Press SHIFT+TAB to move to the System tab, then press the RIGHT ARROW to move to Systems page. If About is not selected in the list view, press SPACEBAR, then A. If it is selected, press ENTER. When the About dialog first opens, you are on the Version page. PAC Mate will automatically read the contents of this page, which includes software version, processor, memory, expansion slot and owner information. When you are done with this page press TAB to move to the Version tab and use the RIGHT ARROW to move to the Device ID tab. On this page there is a "Device name edit field" and a "Description edit field." PAC Mate uses the Device name to identify itself when connecting to other computers. If you cannot connect to a network because another device is already connected using the same name, type a new name in this edit field. You may include a description to go with the identification. To read the copyright notice follow the steps above to move to the Copyright tab. PAC Mate Basics Adjusting Speech Settings The Voice Settings dialog configures PAC Mate to speak the way that suits you best. There are three approaches you can take to adjust speech. The first approach uses general keyboard navigation. Go to the Start Menu (F3), and then press the UP ARROW three times to move to Settings. Press ENTER (DOT 8) and use the DOWN ARROW to select "Voice Settings." Press ENTER again. This second approach uses first letter navigation. Press the Start Menu key, and then press S (DOTS 2-3-4) to open the Settings multi-page dialog. Next, press V (DOTS 1-2-3-6) twice to move to Voice Settings and press ENTER. As you can see the second approach is more direct and faster. When the Voice Settings dialog opens, the speech rate control is active. This is a slide control and requires that you use the LEFT and RIGHT ARROWS to increase or decrease the speech rate. To move forward to the next control, press TAB (DOTS 4-5 CHORD). The voices control is a combo box that allows you to choose from a selection of eight voices. With combo boxes, use the UP or DOWN ARROW keys to make your selection. You will hear the actual voice as you arrow through this list. Each time you move to a control, you should notice that JAWS indicates what type of control it is. For the voice pitch slide control, use the LEFT and RIGHT ARROWS to adjust the pitch to your liking. When you are done, press TAB to move forward to the next control. This control, Upper Case Pitch, is a little different than anything discussed so far. It is an edit box and when you pressed TAB to move to it, you should have heard JAWS say, "Upper Case Pitch increment edit twenty." This means that the number twenty is the increment that JAWS uses when it reads an upper case letter. To change the pitch, type in a new number using Computer Braille. When you are done, press TAB (DOTS 4-5 CHORD) to move to the next control. The last control in this dialog is the punctuation combo box. This control has four choices that you can use to control the amount of punctuation that you hear. They are none, some, most or all. Use the cursor cross to select your choice. When you are done, press ENTER (DOT 8) to return to the Settings Multi-page dialog. To exit the Settings dialog and return to the Today Screen, press F1. The third approach to adjust speech settings uses S CHORD, which you can press at anytime, in any program. Note: If you adjust speech with S CHORD and later perform a warm reset (DOTS 1-2-3-4-6-7-8 CHORD) or refresh the screen (F1 CHORD), your speech settings will revert to the previous adjustments made from the Settings dialog. The commands introduced here are called layered commands because you only have to press S CHORD once to have all the speech parameters settings available. For example, press S CHORD, then use the cursor cross to adjust the voice rate and volume. When you are done, press P until you set the punctuation to the level you want, etc. To move out of settings, press TAB. To read more information on layered commands, please see PAC Mate Basics, Understanding Layered Commands. The table below lists all the commands used to adjust speech. Description Command Increase Voice Rate S CHORD, RIGHT ARROW (DOTS 2-3-4 CHORD, RIGHT ARROW) Decrease Voice Rate S CHORD, LEFT ARROW (DOTS 2-3-4 CHORD, LEFT ARROW) Increase Volume S CHORD, UP ARROW (DOTS 2-3-4 CHORD, UP ARROW) Decrease Volume S CHORD, DOWN ARROW (DOTS 2-3-4 CHORD, DOWN ARROW) Punctuation Level S CHORD, P (DOTS 2-3-4 CHORD, DOTS 1-2-3-4) Speech Output Level S CHORD, S (DOTS 2-3-4 CHORD, DOTS 2-3-4) Keyboard Echo S CHORD, K (DOTS 2-3-4 CHORD, DOTS 1-3) Grade 2 Braille S CHORD, G (DOTS 2-3-4 CHORD, DOTS 1-2-4-5) Understanding Layered Commands There are several types of keyboard combinations in the PAC Mate. Most key combinations are pressed once and released, and the command runs. There are also layered commands. These are layered key combinations, where one set of keys is pressed and released, then another set of keys are pressed and released, and the command runs. For example, press I CHORD, T (DOTS 2-4 CHORD, DOTS 2-3-4-5) to read the current window title. Repeating layered commands allow you to press the second key combination in the sequence multiple times. For example, press S CHORD, RIGHT ARROW to increase the speech rate. After pressing S CHORD (DOTS 2-3-4 CHORD), press RIGHT ARROW repeatedly until the speech rate you desire is reached. If you think it's too fast, press LEFT ARROW to decrease the rate. You don't have to press S CHORD again unless you pressed a key combination that is not assigned to the second layer for repeating commands that start with S CHORD. If you do press the first key combination in a layered command, followed by a key combination that is not assigned to the second layer, the PAC Mate plays a sound to indicate that the command is invalid. The PAC Mate also provides help for Layered Commands. Press the first layer command sequence followed by QUESTION MARK to display a listing of all the commands in that layer. Move to a command in the list and press ENTER to activate the command. For example, press S CHORD, QUESTION MARK to list the settings commands. Adjust the speech rate and volume right from the list. Working with Text This section introduces you to PAC Mate's Grade 2 Braille feature, explains how to read and manipulate text, lists all the associated commands and provides examples on the more frequently used actions performed with text. Brailling in Grade 2 Currently, Grade 2 Braille is available in the following applications: FSEdit, Pocket Word and Pocket Outlook (i.e., Inbox, Contacts, Tasks, Calendar, Notes). For each new file created in an application, Grade 2 Braille must be enabled, as Computer Braille is the default in PAC Mate. Note: If you want to write literary braille using Grade 1, you should enable Grade 2 and write using the rules for Grade 2. For example, single letters should be preceded by a letter sign (DOTS 5-6). Because FSEdit was developed to include Braille input and output, the Grade 2 Braille feature in FSEdit works differently than it does in Pocket PC applications. For more information on FSEdit and Grade 2 Braille, please see Using PAC Mate Programs, FSEdit. For Pocket Word and Pocket Outlook, pressing S CHORD, G enables Grade 2 Braille. But, unlike the other speech commands, this is not a repeating layered command, which means you can immediately begin brailling your text in the multi-line edit field (i.e., a Pocket Word document). In edit fields where you can only type a single line of text, such as the To: or Subject: fields of an e-mail header or the Appointment Information dialog of Calendar, you must type in computer Braille as the PAC Mate (with Tutor Messages enabled) announces, "Computer Braille only." Inserting Computer Braille into a Grade 2 File When writing in Grade 2, it is sometimes necessary to insert symbols so the text will be read or translated as Computer Braille. To mark the beginning of Computer Braille text, use DOTS 4-5-6, DOTS 3-4-6. To mark the end of the Computer Braille text, use DOTS 4-5-6, DOTS 1-5-6. Translating a Document To translate a file from one grade to another: 1. Make sure the grade is set properly. If you have written text in Grade 2, press S CHORD, G and set the file to Grade 2. 2. Press T CHORD to translate the file. Sharing Grade 2 Files Once your Grade 2 Braille document, message, or note is complete, you should translate to computer Braille before saving or synchronizing it. To translate, press T CHORD. Although T CHORD works for translating an e-mail message, the command SH CHORD, T is more convenient as it translates and sends the e-mail message. See Using PAC Mate Programs, Inbox for more information about creating or sending e-mail. Grade 2 back translation (T CHORD) is important because when you, your friend, or colleague opens an untranslated Grade 2 Braille file on an other device or desktop computer, the text is recognized and read as Computer Braille. Similarly, any e-mail or document composed in Grade 2 Braille that is sent to a friend or colleague who uses JAWS and/or a Braille display with Grade 2 translation enabled will read a Grade 2 translation of Grade 2 Braille. When working in Pocket PC applications that support Grade 2 Braille it is important to remember that this feature has been implemented for input convenience only. Thus, in situations where you are co-creating or co-editing a document with a colleague, it is recommended that when working on the PAC Mate BNS you use FSEdit as your word processor. Reading Depending on what you are trying to achieve, you may find reading by character, sentence or paragraph more suitable than reading with the Say All command (DOTS 4-5-6-8 CHORD). For instance, if you are trying to understand the syntax of a paragraph, you may want to read by line or by sentence. If you want to know how a word is spelled, you would want to read by character or press the command for "Spell Current Word" (DOTS 2-5 CHORD twice quickly). The table below lists all the reading/moving commands available on PAC Mate. Description Command Prior Character DOT 3 CHORD Next Character DOT 6 CHORD Current Character DOTS 3-6 CHORD Current Character Phonetic DOTS 3-6 CHORD twice quickly Prior Word DOT 2 CHORD Next Word DOT 5 CHORD Current Word DOTS 2-5 CHORD Spell Current Word DOTS 2-5 CHORD twice quickly Prior Line DOT 1 CHORD Next Line DOT 4 CHORD Current Line DOTS 1-4 CHORD Prior Sentence DOT 4+LEFT ARROW Next Sentence DOT 4+RIGHT ARROW Current Sentence DOT 4+LEFT+RIGHT ARROW Prior Paragraph DOT 1+UP ARROW Next Paragraph DOT 1+DOWN ARROW Current Paragraph DOT 1+UP+DOWN ARROW Page Up DOT 2+UP ARROW Page Down DOT 2+DOWN ARROW Alternate Reading Commands Alternate reading commands use the arrow keys. LEFT and RIGHT ARROW move and read horizontally. LEFT ARROW is for prior, RIGHT ARROW is for next, and when pressed together read the current line. Press them alone for character, or add DOT 5 for word or DOT 4 for sentence. The UP and DOWN ARROW move and read vertically. UP ARROW is for prior; DOWN ARROW is for next, and when pressed together read the current line. Press them individually for line, add DOT 1 for paragraph, or add DOT 2 to move by page. File Edges Adding DOT 3 to your cursor cross movement lets you move to the edges of your document (i.e., beginning/end of the current line, or top/bottom of the file). Just press DOT 3 plus the arrow key that points in the direction you want to move. If you don't want to move the cursor, but want to read what's between that edge of the file and the cursor, add DOT 7 to the command. For example, DOTS 3-7+RIGHT ARROW reads to the end of the line. Below is a table that lists the commands used for moving about the edges of a text document. Description Command Move to Beginning of Line DOT 3+LEFT ARROW Move to End of Line DOT 3+RIGHT ARROW Move to Top of File DOT 3+UP ARROW Move to Bottom of File DOT 3+DOWN ARROW Read from Beginning of Line DOTS 3-7+LEFT ARROW Read to End of Line DOTS 3-7+RIGHT ARROW Say All When you want to read text in its entirety without stopping, use the Say All command (DOTS 4-5-6-8 CHORD). With Say All, PAC Mate reads text from the point where you initiate the command to the end of the document or until you press the Stop Speech command (DOTS 6-8). During a "Say All" there are several commands you can use to move swiftly through the text you are reading. For example, you can press the LEFT or RIGHT ARROW to rewind or fast-forward through a document. In addition, you can decrease or increase the speech rate and volume. This table lists the commands available during a Say All. Description Command Say All DOTS 4-5-6-8 CHORD Rewind LEFT ARROW Fast Forward RIGHT ARROW Increase Speech Rate DOTS 4-8 Decrease Speech Rate DOTS 1-8 Increase Volume DOTS 5-8 Decrease Volume DOTS 2-8 Stop Speech DOTS 6-8 Editing While there are many aspects to editing a document, this section focuses on the commands used to edit text and provides an example with their implementation. First, it is helpful to know that while most programs have an Edit Menu from which you can select an action, the PAC Mate has its own keyboard commands. The table below lists PAC Mate's editing commands, which can be used in any program. Description Command Undo E CHORD, U (DOTS 1-5 CHORD, DOTS 1-3-6) Cut E CHORD, X (DOTS 1-5 CHORD, DOTS 1-3-4-6) Copy E CHORD, C (DOTS 1-5 CHORD, DOTS 1-4) Paste E CHORD, P (DOTS 1-5 CHORD, DOTS 1-2-3-4) Select All E CHORD, A (DOTS 1-5 CHORD, DOT 1) Find E CHORD, F (DOTS 1-5 CHORD, DOTS 1-2-4) Find Next E CHORD, N (DOTS 1-5 CHORD, DOTS 1-3-4-5) Replace E CHORD, R (DOTS 1-5 CHORD, DOTS 1-2-3-5) Delete E CHORD, D (DOTS 1-5 CHORD, DOTS 1-4-5) Delete Current Word DOTS 1-2-3-4-5-6-8 CHORD Delete Prior Word DOTS 1-2-3-4-5-6-7 CHORD In many cases, any editing that you do requires that you select text. Example1: In the following two sentences, copy the word "stylus," cut the word "pen" and then paste the word "stylus" in the place of "pen." Do you have a pen? No, I have a stylus. If you typed these sentences into one of the word processing applications on your PAC Mate and then followed the directions, you would have had to select text twice. (Once to cut pen, and once to copy stylus.) 1. Open FSEdit (F3, P, F, F, F, ENTER). 2. In the Name edit field type: Example1 (to capitalize a letter press DOT 7). When done, press ENTER. 3. Type the sentence: Do you have a pen? When you are done, press ENTER. Then type: No, I have a stylus. 4. Press DOT 3 CHORD or LEFT ARROW to move left one character. 5. Next, select the word, stylus, by pressing DOTS 2-7 CHORD and copy it with E CHORD, C. 6. Press the UP ARROW or DOT 1 CHORD to move up to the prior sentence. 7. Press DOT 5 CHORD or DOT 2 CHORD until you hear the word "pen," then press DOTS 5-7 CHORD to select pen or you can press DOTS 6-7 CHORD to select it by character so the question mark is not included. 8. Now, press E CHORD, X to cut the word pen, then press E CHORD, P to paste the word stylus. The following two tables present all of the selecting commands available on PAC Mate. Selecting Commands Description Command Select Prior Character DOTS 3-7 CHORD Select to Next Character DOTS 6-7 CHORD Select Prior Word DOTS 2-7 CHORD Select to Next Word DOTS 5-7 CHORD Select Prior Line UP ARROW CHORD Select Next Line DOWN ARROW CHORD Select Prior Sentence DOT 4+LEFT ARROW CHORD Select to Next Sentence DOT 4+RIGHT ARROW CHORD Select Prior Paragraph DOT 1+UP ARROW CHORD Select to Next Paragraph DOT 1+DOWN ARROW CHORD Select Page Up DOT 2+UP ARROW CHORD Select Page Down DOT 2+DOWN ARROW CHORD Read Selected Text DOTS 4-5-6-7-8 CHORD Alternate Selecting Commands Alternate selection commands are extensions of the alternate reading commands with the SPACEBAR added to make it a chorded command. For example, LEFT ARROW CHORD selects the prior character, and RIGHT ARROW CHORD selects to the next character. Add DOT 5 to select by word, or add DOT 4 to select by sentence. UP ARROW CHORD selects the prior line, and DOWN ARROW CHORD selects to the next line. Add DOT 1 to select by paragraph, or add DOT 2 to select by page. Selecting File Edges Commands Description Command Select to Beginning of Line DOT 3+LEFT ARROW CHORD Select to End of Line DOT 3+RIGHT ARROW CHORD Select to Top of File DOT 3+UP ARROW CHORD Select to Bottom of File DOT 3+DOWN ARROW CHORD Alternate Selecting File Edges Commands The alternates for these selection commands are based on the notetaker reading commands. Just add DOT 7 to the equivalent reading command. DOTS 1-3-7 CHORD selects to the beginning of the line, and DOTS 4-6-7 CHORD selects to the end of the line. DOTS 1-2-3-7 CHORD selects to the top of the file, and DOTS 4-5-6-7 CHORD selects to the end of the file. Formatting Like the Edit Menu, many programs provide a Format Menu or dialog where you can change the appearance of text. But rather than use a menu or dialog, you should get familiar with PAC Mate's keyboard formatting commands as they are quick and easy to use. The tables below list the formatting commands available on PAC Mate. Formatting Commands Description Command Bold F+DOT 8, B (DOTS 1-2-4-8, DOTS 1-2) Italic F+DOT 8, I (DOTS 1-2-4-8, DOTS 2-4) Underline F+DOT 8, U (DOTS 1-2-4-8, DOTS 1-3-6) Strikethrough F+DOT 8, S (DOTS 1-2-4-8, DOTS 2-3-4) Center F+DOT 8, C (DOTS 1-2-4-8, DOTS 1-4) Left Justify F+DOT 8, L (DOTS 1-2-4-8, DOTS 1-2-3) Right Justify F+DOT 8, R (DOTS 1-2-4-8, DOTS 1-2-3-5) Set Font F+DOT 8, F CHORD (DOTS 1-2-4-8, DOTS 1-2-4 CHORD) Uppercase Description Command Caps Lock On U CHORD, U (DOTS 1-3-6 CHORD, DOTS 1-3-6) Caps Lock Off U CHORD, L (DOTS 1-3-6 CHORD, DOTS 1-2-3) Inserting Information Description Command Insert Date and Time I+DOT 8, D (DOTS 2-4-8, DOTS 1-4-5) Insert Numbering I+DOT 8, N (DOTS 2-4-8, DOTS 1-3-4-5) New Paragraph DOT 8 pressed twice Much of the process used to format text is similar to the process involved in editing text. Example2: Center the following word "pac mate." Capitalize p, a, c and m. Then bold the whole word. 1. Open FSEdit (F3, P, F, F, F, ENTER). 2. In the Name edit field type: Example2 (to capitalize a letter press DOT 7). When done, press ENTER. 3. Type the word: pac mate. 4. Press F+DOT 8, C to center the word. (There is no need to move to the beginning of the word to center it.) 5. Press the LEFT ARROW or DOT 3 CHORD to move left by character. Stop when you hear the letter "a." 6. Then select to the beginning of the line with DOT 3+LEFT ARROW CHORD. 7. Next, press U CHORD, U to change p, a, c and m to uppercase. 8. Now, press DOT 3+LEFT ARROW, and DOT 3+RIGHT ARROW CHORD. This moves you to the beginning of the line so you can select all the text to the end of the line. 9. Last, to make everything bold, press F+DOT 8, B. (To unselect PAC Mate, press the cursor cross.) Now, that you have created a title for your document, you are on your way to writing its content. When you press ENTER to start your first sentence, it will be centered. To left justify, press F+DOT 8, L. Embossing Embossing a document can be done only in the FSEdit program. This section covers only the basics of embossing. For more information on this topic, please see FSEdit, Embossing a Document. Embossing is initiated from FSEdit's Emboss dialog. To open the Emboss dialog you must open the File Menu (SH CHORD, F) (DOTS 1-4-6 CHORD, DOTS 1-2-4) and select Emboss (E) (DOTS 1-5). With the Emboss dialog open, you have several controls that allow you to change the way your document is embossed. If you do not want to change any of the parameters and are ready to emboss, press ENTER. Printing Currently, all PAC Mate documents must be synchronized and printed with your desktop or laptop computer and printer. For more information on synchronizing documents, please see Connecting the PAC Mate, Connecting to a PC with ActiveSync. For printing .brl files as text files, please see FSEdit, Printing in FSEdit. Adding Programs Before you purchase an off-the-shelf program for your PAC Mate, make sure JAWS supports it and that it is compatible with the Pocket PC 2002 platform and your PAC Mate's processor. For more information on the processor, please see Personalizing Your PAC Mate, Knowing About Pocket PC. Any application that you want to add to your PAC Mate must be installed using ActiveSync and your computer. For more information on ActiveSync, please see Connecting the PAC Mate, Connecting to a PC with ActiveSync Before you can add a program to PAC Mate, you must install it on your PC. You do not need to be connected or have a partnership established. After you install the program, it remains on your PC in ActiveSync so you can add or remove it from your PAC Mate when needed. If you have yet to make a connection between your PAC Mate and your PC and only want to add or remove programs, establish a guest partnership in ActiveSync. If you want to synchronize and add or remove programs, establish a standard partnership. With a guest partnership, the Add/Remove Programs dialog automatically launches to your PC desktop where you can check the box next to the program(s) you want added to your PAC Mate. With a standard partnership, you go to the Tools Menu (ALT+T) in ActiveSync on your PC and select Add/Remove Programs. Once you have checked the program(s) you want to add, press TAB to move to the OK button and press ENTER to close the dialog. Note: Any listed program that does not have a check in the box is removed from PAC Mate. If additional installation is required, installation dialogs will automatically open on your PAC Mate and step you through the rest of the process. Removing Programs Programs that come with your PAC mate cannot be removed. Only programs that you install can be removed. There are a couple of ways to remove programs from your PAC Mate. The easiest way is to use the Add/Remove Programs dialog in ActiveSync on your PC. This dialog lets you remove any applications you are not currently using, but because they remain on your PC, you can re-add them to your PAC Mate at anytime. To remove programs, establish a partnership in ActiveSync. With ActiveSync open on your PC desktop, go to the Tools Menu (ALT+T) and select Add/Remove Programs from the menu. In the Add/Remove Programs dialog, uncheck the box next to the program(s) you want removed from your PAC Mate. Once you have unchecked the program(s) you want removed, move to the OK button and press ENTER. The program(s) are automatically removed from your PAC Mate. Note: Any listed program that has a check in the box remains on PAC Mate. The second way to remove programs installed is to use the Remove Programs dialog on your PAC Mate. To do this, go to Settings on the Start Menu and press ENTER (DOT 8). Press SHIFT+TAB (DOTS 1-2 CHORD) until you hear, "Personal tab." Then use the RIGHT ARROW to move to the System tab. Next, press TAB (DOTS 4-5 CHORD) once, then press R (DOTS 1-2-3-5) twice to move to Remove Programs and press ENTER. On the Remove Programs dialog use the DOWN ARROW to select the program(s) you want removed. Press TAB to move to the Remove button and press SPACEBAR. PAC Mate Hardware The PAC Mate has buttons and keys on the top, ports and switches on the sides, and the battery in the back. The overall size of the PAC Mate is 5.4 inches x 9.75 inches x 1.25 inches and weighs 1.5 lbs. Ports and Switches On the right edge of the PAC Mate, near the front is the PC card slot for I/O devices. Behind this is the On/Off switch. On the left end of the unit, from front to back, are the compact flash slot, the nine-pin serial port, the USB port, and the AC adapter jack. Above the compact flash slot are two audio jacks. The one nearest the front of the unit is a 1/8th inch audio output jack, and behind that is a 1/16th inch audio input jack. On the back of the unit is the removable battery pack, which takes up most of the space along the back. On the left side of the battery pack is the infrared port. There is a reset button inset on the bottom of the PAC Mate. To find the reset button, place your index finger near or on the On/Off switch and turn the PAC Mate bottom side up. Next to the rubber pad, closest to the On/Off switch, is a raised round ridge with a hole in its center. This is the reset button. Caution: The reset button erases all data and deletes all programs. For more information, please see PAC Mate Hardware, Resetting the PAC Mate. Note: PC cards must be inserted label side down. Compact Flash cards must be inserted label side up. Both the compact flash and PC card plug into the PAC Mate in one direction only. If you insert the card(s) the wrong way, simply remove the card, turn it over and gently reinsert the card(s). Never push or jam the card. When you correctly insert the card(s), you can feel it gently plug into place. To remove the compact flash card, grasp and pull the card with your index finger and thumb. To remove the PC card, push the button that is next to the PC card slot. You can find this button only when a PC card is inserted into its slot and by running your index finger along the right side of the unit, feeling for a cut away in the plastic. The button is in line with the PC card and is near the front of the unit. Battery The PAC Mate is powered with a lightweight, high-density lithium ion battery that, with continuous use, holds its charge for 12 hours. It may be charged repeatedly and at any time within the battery cycle without losing capacity. When the battery has only 20% of its charge remaining, the PAC Mate announces a warning that the battery is low. At 12% of battery life, the PAC Mate alerts you that the battery is critically low and after 2 minutes the PAC Mate will automatically turn off. Once the battery charger is connected, the battery takes approximately 4 hours to recharge. You can work with your PAC Mate while your battery is recharging without harming the unit. When you get ready to charge your PAC Mate, you must charge the battery with the AC adapter supplied with the unit. When you switch battery packs, you should turn your PAC Mate off, insert the new battery pack, and then turn your PAC Mate on. To remove your battery pack, turn the PAC Mate bottom side up so that the battery pack is farthest away from you. Next, use your thumbs and feel for the spring-loaded buttons on either end of the battery. To disengage the battery, push these buttons towards each other or towards the center of the battery using your thumbs. Then with the buttons held in this position, slide the battery out of its compartment. Warning: To prevent data loss, do not remove the battery and the AC power source at the same time, as the life of the backup battery is approximately 30 minutes. Inserting the battery is easier as it fits into its compartment one way only. Once you have it positioned correctly, the battery slides in easily with two positive clicks. For convenience, the Today Screen indicates the percentage of battery charge available. To refresh the Today Screen so that it reflects the most current battery charge, press F1 CHORD. For more information, please see PAC Mate Hardware, Power Management. If you own a spare battery pack we recommend that you store it in a dry place away from heat or direct sunlight. Power Management Whenever possible, use your PAC Mate with the AC adapter plugged to external power, especially when connecting to a PC, using a compact flash card, a modem or other peripheral. This will save your battery for those situations when you are mobile and away from a power source. Regardless of whether you are using an external power source or battery, you can conserve the amount of energy your PAC Mate is using by enabling the controls available to you in the Power Settings dialog. There are two ways to access this dialog. The easiest way is to move down and press ENTER on the last of the five items on the Today Screen, which indicates the battery charge. The other way is from the Start Menu. From the Start Menu (F3), move to Settings and press ENTER (DOT 8). Press SHIFT+TAB (DOTS 1-2 CHORD) until you hear, "Personal tab." Then, use the RIGHT ARROW to move to the System tab. Now, press TAB (DOTS 4-5 CHORD) once to move onto the page and press P (DOTS 1-2-3-4) to select Power. With Power selected press ENTER. With the Power Settings dialog open, press TAB to move to the "On battery power: Turn off device if not used for" check box. Press the SPACEBAR to enable this control, then move to the associated combo box to select the number of minutes. Follow this same procedure for the next control, which turns PAC Mate off when using external power. For additional information on the PAC Mate battery, please see PAC Mate Hardware, Battery and Appendix B: Special Considerations, Lithium Ion Battery. Resetting the PAC Mate Occasionally it may be necessary for you to reset your PAC Mate. Particularly, if it is operating slow and sluggish or if it stops responding completely. If this occurs often, contact Freedom Scientific's hardware technical support. However, if this occurs infrequently, perform the following to get your PAC Mate running without delay. Performing a Warm Reset A warm reset does not affect your files, programs or settings. Instead, it closes all running applications and returns you to the Today Screen. To perform a warm reset, press DOTS 1-2-3-4-6-7-8 CHORD (i.e., every key except 5). Performing a Hard Reset A hard reset should be used only as a last resort as this erases all files and data you have created and programs you have installed. For this reason, it is recommended that you use ActiveSync to create a backup file of all of your programs and data. For more information on using ActiveSync, please see Connecting the PAC Mate, Connecting to a PC with ActiveSync. To find the reset button, place your index finger near or on the On/Off switch and turn the PAC Mate bottom side up. Next to the rubber pad, closest to the On/Off switch, is a raised round ridge with a hole in its center. This is the reset button. To reset your PAC Mate, use a straightened paper clip or a toothpick and press down gently. You should feel the button move slightly as you press. Carrying Case The PAC Mate carrying case is specifically designed to protect your unit. It is lightweight, water resistant and custom fitted so all ports and switches are accessible. The strap is adjustable to maximize comfort during transport or for working while standing. In addition, you can easily remove the strap and store it along with other items in the case's zippered pocket. To use the carrying case, locate the front of the case by feeling for the Freedom Scientific logo on the lower right front of the case. Across the top of the case are two rows of Velcro, the first is for the case cover, while the second Velcro fastening can be opened to allow you to slide the PAC Mate inside. Turn the PAC Mate with the battery down and slip it into the case with the keypad side to the front of the case. Locate the strap for the case and connect each end to the rings at the bottom corners of the PAC Mate. Close the Velcro opening securely. Now open the front flap of the case. There is access to each of the connections through the top and sides of the case. On the front flap's exterior there is a zippered pocket and on the flap's interior is a pocket to slide in your ID card. General Care of PAC Mate The plastic body of PAC Mate is made of a blend of high impact polycarbonate and heat resistant polymers that meet strict environmental standards. In order to keep your PAC Mate in good working condition, it is recommend that you store your unit in a dry place away from direct sunlight, avoid operating the unit around liquids or food, and always operate the unit with clean, dry hands. Clean the unit with a dry cloth and do not use commercial cleaners on any part of the unit. Never use the PAC Mate in an environment where it will be exposed to extremes of light, temperature, moisture or vibration. Setting Up PAC Mate PAC Mate allows you to modify many settings that determine what and how much information JAWS reads. In addition: you can set alarm notifications, choose to read time in different formats, select what programs appear in the Start Menu and in the Programs submenu, and customize the Today Screen to view only those item you want. Verbosity Use the JAWS Verbosity dialog to set JAWS verbosity levels: Beginner, Intermediate, or Advanced. This determines how much information JAWS speaks. Go to the Start Menu (F3), move to Settings. When you press ENTER (DOT 8) on Settings you are in the Settings dialog on the Personal page list view. If nothing is selected, first press the SPACEBAR. Once an item is selected you can use first letter navigation. Press V (DOTS 1-2-3-6) once or use the cursor cross to move to Verbosity Settings. Once you have found it, press ENTER. With the JAWS Verbosity Settings dialog open, use the cursor cross to select the Verbosity Level. Move to the Preferences button with the TAB command and press SPACEBAR. This opens the Preferences dialog, where you can choose how much information JAWS speaks. Press TAB to move about the dialog. Use the SPACEBAR to check the boxes next to the type of message you want to hear. In the Message Length combo box, use the cursor cross to select long or short. If you want to restore the default settings, move to the Restore Default Settings button and press SPACEBAR. To close the Preferences dialog and save the settings, press ENTER. Before you exit out of JAWS Verbosity Settings, there are two more controls in this dialog that you should know about. They are the Tutor Messages and the Access Key Messages. These check boxes are checked by default. Tutor Messages provide navigational tips, while Access Key Messages provide information on the access key that moves you directly to a control or to an item in a menu. If you prefer to disable this additional verbosity, use the SPACEBAR and uncheck these controls. If you want to continue adjusting features on your PAC Mate, return to the Settings dialog by pressing ENTER (DOT 8) and use first letter navigation or the cursor cross to move through the list view. To escape the Settings dialog, press F1. Text Use the Text Settings dialog to set preferences for how the Say All command (DOTS 4-5-6-8 CHORD) works. To use this dialog, go to the Start Menu (F3), move to Settings. When you press ENTER on Settings you are on the Personal page list view of the Settings multi-page dialog. If nothing is selected in the list view, press the SPACEBAR. If an item is selected when you first open the Settings dialog, press T once or use the cursor cross to move to Text Settings, then press ENTER. With the Text Settings dialog open, use the cursor cross to make a selection in the Say All combo box. Your choices in this box are: * Line with Pauses: This option reads by line, pausing slightly at the end of each line. * Line without Pauses: This option allows for smoother reading. * Sentence: Select this option for applications in which Say All sounds choppy. This moves the pauses between elements to the ends of sentences, and makes the reading sound smoother. * Paragraph: This option is very useful in large documents as you can press DOTS 5-6 CHORD to quickly move through the paragraphs without needing to interrupt Say All. As you move forward (TAB) in this dialog you arrive on the Say Blank Lines check box, use the SPACEBAR to check it if you want blank lines announced when using the Say All command. This control is unchecked by default. If you want JAWS to speak numeric dates in a different format, use the Numeric Date Processing combo box to select a format. Your choices are: * No Translation: If this option is selected, numeric dates are read as numbers. This option is selected by default. * Some Translation: If this option is selected, numeric dates of month followed by day followed by year and separated by slashes or dashes are translated. For example, 03-16-00 is read as "March sixteenth two thousand." * Full Translation: If this option is selected, numeric dates of month followed by day and separated by slashes or dashes are translated in addition to those dates translated with Some Translation selected. For example, 03-16 is read as "March sixteen." Use the TAB command again to move to the Number Processing combo box. This combo box allows you to determine how numbers are read. Use the cursor cross to make your selection. Your choices are: * Digits: If this option is selected, numbers are read as a series of single numbers. For example, 123 is read "one two three." * Pairs: If this option is selected, numbers are read as a series of paired numbers. For example, 1050 is read as "ten fifty." If the number has an odd number of digits, the first digit is read as a single digit and the rest are paired. For example, 123 is read "one twenty three." * Whole Numbers: If this option is selected, numbers are always read as complete numbers. For example, 123 is read as "one hundred twenty three." This is the default option. The next control in this dialog is called Mixed Case Processing. This control causes JAWS to speak words that are joined together with capital letters, such as SayAll, as two words. This check box is enabled by default. To disable, use the SPACEBAR. Immediately after the Mixed Case Processing check box, is the Speak Dollars check box. With this check box enabled, JAWS reads numbers preceded by a dollar sign ($) in the format of number of dollars and number of cents. For example, $9.95 is read as "nine dollars and ninety five cents." For monetary values less than a dollar, type a zero to the left of the decimal. For example, $0.02 is read as "two cents." This check box is disabled by default. To close this dialog, press ENTER (DOT 8). If you want to explore the other pages in the Settings dialog, press SHIFT+TAB (DOTS 1-2 CHORD) until you hear, "Personal tab," then RIGHT ARROW to the other pages. Format There may be times when you will find it necessary to know how a document is formatted, particularly if you are editing a document. For instance, a bibliography requires book and article titles. It includes authors, publishers and dates, which all require different attributes such as italic, underline, capitalization and indentation. With PAC Mate, you can enable these items in the Format Settings dialog. To use the Format Setting dialog, go to the Start Menu (F3), move to Settings and press ENTER. When you open the Settings dialog you are on the Personal page list view of the Settings multi-page dialog. If nothing is selected in the list view, press the SPACEBAR. If an item is selected when you first open the Settings dialog, press F and ENTER to open Format Settings. When you open Format Settings, you will hear PAC Mate say, "JAWS Format Settings dialog, speak text formatting check box, not checked." Before you can enable any item in this dialog, you must enable this check box with the SPACEBAR. After, the following items can be enabled: * Attributes: Enable this check box if you want PAC Mate to announce when text is bold, italic, or underlined. * Font: Enable this check box if you want PAC Mate to announce the font name (such as Arial or Times New Roman). * Point Size: Enable this check box when you want PAC Mate to announce text point size. * Capitalization: If this check box is checked, capitalized letters are indicated. PAC Mate says "cap" to indicate one character is capitalized, and "all caps" to indicate an entire word is capitalized. * Indented Characters: If this check box is checked, changes in indentation are indicated. PAC Mate announces the indent in pixels from the left side of the window. * Repeat Characters: Enable this check box to have PAC Mate filter out repeating characters, such as dashes or stars. To choose how many times you want to hear a character spoken, move to the combo box that accompanies this control. Your options are: Three, Four, Five, Six, All. Three is the default. When you are done with this dialog, press ENTER to return to the Settings dialog where you can continue adjusting other features of your PAC Mate. Remember, since JAWS Format Settings is already selected, you can use first letter navigation or the cursor cross to move through the list view. To escape the Settings dialog, press F1. HTML This dialog controls the way PAC Mate reads pages written in html. If you intend to browse the web, getting familiar and understanding this dialog is imperative. Go to the Start Menu (F3), move to Settings and press ENTER. When you open the Settings dialog, you are on the Personal page of the Settings multi-page dialog. If the Settings dialog opens with one of the thirteen items selected in the list view, press H once to select HTML Settings or use the cursor cross to select it. If an item is not selected, press SPACEBAR first, and then use first letter navigation. Once HTML Settings is selected, press ENTER. When you open HTML Settings, you will hear PAC Mate say, "JAWS HTML Settings dialog, Skip Past Repeated Text On New Pages check box, checked." With this control checked, PAC Mate skips text that is repeated on web pages within the same web site and automatically moves the cursor to new text found on the page. When you press TAB to move forward, the next control you encounter is the "Lines Per Page" edit field. This setting determines how many lines the cursor moves when pressing PAGE UP (DOT 2+UP ARROW) or PAGE DOWN (DOT 2+DOWN ARROW). With the default value set to twenty-four, the cursor moves twenty-four lines. For more information on moving through and reading text, please see PAC Mate Basics, Working with Text. The next control is the "Maximum Line Length" edit field, which controls how many characters the cursor treats as one line of text. The default value is 150 characters. Headings are used to understand how each section of text relates to the web page as a whole. Press TAB to move to the "Headings Verbosity" combo box. With the Headings Verbosity combo box, use the cursor cross to choose whether PAC Mate announces headings and whether this includes heading levels. The default setting is Headings with levels indicated. Many web sites use Graphics as links. If you want PAC Mate to announce only graphical links that use alternate text, use the cursor cross to select Tagged Graphical Links in the Graphical Link Verbosity combo box. In addition to graphical links, frames are another web structure you will encounter. To control how PAC Mate responds to frames, choose one of the three options in the New Frame Indication combo box. Your options are: * No Indication: PAC Mate does not indicate when frames are entered or exited. * Say Frame Name: PAC Mate announces the frame name when it is entered or exited. This is the default option. * Say New Frame: PAC Mate announces when a frame is entered only. If you want to continue with adjusting HTML settings, press TAB to move to the Advanced button and press SPACEBAR. If you are done with this dialog, press ENTER to return to the Settings dialog. Press F1 to return to the Today Screen. Advanced HTML Settings When you press SPACEBAR on the Advanced button in the JAWS HTML Settings dialog, you open the HTML Advanced dialog. The first three controls in this dialog are check boxes, which are checked by default. To uncheck the boxes, press the SPACEBAR. The first check box of this dialog is the "Say Link Type" check box, which sets PAC Mate to announce the type of links encountered when navigating an HTML document. To move to the next control, press TAB. With the "Identify Same Page Links" check box checked, PAC Mate announces when links point to other locations on the same page by stating, "same page link." The "Indicate Tables" check box sets PAC Mate to announce the start of a table by declaring its number of columns and rows and when the end of the table is reached. To move to the next control, press TAB. The "Text Block Length" edit box lets you specify the number of characters in a block of text. This control affects the H CHORD, T command used in Pocket Internet Explorer. When you press this command, PAC Mate moves to the next block of non-link text that is equal to or greater than the number of characters specified in this edit box. The default value is 25. The "Text Link Verbosity" combo box determines what information PAC Mate speaks when a text-based link is encountered. The following options are available: * Speak Title Text: When this option is selected, PAC Mate speaks information provided by the HTML title attribute, which is not displayed on the screen. If no title text is found, PAC Mate reads the on-screen text. * Speak Screen Text: PAC Mate reads the on-screen text of the link only. This is the default option. * Speak Longest: PAC Mate reads the longer string of text whether it is the on-screen text displayed as a link or a title tag attribute. This option is meant to provide you with the most information possibly available on an HTML page. To move to the next control, press TAB. Similar to the "Text Link Verbosity" combo box, the "Graphic Verbosity" combo box allows you to specify how you want PAC Mate to announce graphics within HTML documents. The following options are available: * No Graphics: Graphics are not announced. * Tagged Graphics: Graphics that have alternate text specified within the HTML document are announced. PAC Mate states "graphic" and then reads the alternate text. This is the default option. * All Graphics: All graphics are announced. The last control in this dialog is the "Image Map Link Verbosity" combo box. This control determines how images, mapped with coordinates for use as links, are announced. PAC Mate offers the following options: * No Image Map Links: Image map links are not announced. * Tagged Image Map Links: Image map links that have Alternate text specified within the HTML document are announced. * All Image Map Links: All image map links are announced. This is the default option. If you are done, press ENTER twice to return to the Settings dialog. Then press F1 to return to the Today Screen. Keyboard When you want to adjust the amount of feedback you receive as you type in an edit field, use the "JAWS Keyboard Settings" dialog. To use this dialog, go to the Start Menu (F3), press S to open the Settings dialog. The Settings dialog opens to the Personal page of a multi-page dialog. A list view of thirteen items is the first control on this page. If nothing is selected in the list view, press the SPACEBAR. If an item is selected when you first open the Settings dialog, press K once or use the cursor cross to move to Keyboard Settings, then press ENTER. When you open this dialog, the "Typing Echo" combo box is active and ready for you to use the cursor cross to select an option. Your options in this combo box are: * Off: PAC Mate is silent as you type. * Characters: Each character you type is echoed. * Words: Each word you type is echoed after pressing SPACEBAR or ENTER. * Characters and Words: Characters are echoed as you type them and words are echoed after you press SPACEBAR or ENTER. When you are done making your selection, press TAB to move to the next control. Tip: You can also change these options with S CHORD, K. Continue to press K until you select the option you want. The next two controls, "Typing Interrupt" and "Reading Interrupt," stop speech when typing or reading keys are pressed. These two controls are enabled by default. To disable either control, press the SPACEBAR. To save your settings and return to the Settings dialog, press ENTER. To close the Settings dialog and return to the Today Screen, press F1. Or if you want to explore the other pages in the Settings dialog, press SHIFT+TAB until you hear, "Personal tab," then RIGHT ARROW to the other pages. Today Use the Today dialog to change the items and their information listed on your Today Screen. To use the Today dialog, go to the Start Menu (F3), move to Settings and press ENTER. Next, press the SPACEBAR once to activate the Settings list view on the Personal page. From there, press T twice and ENTER to open the Today dialog. Note: When the Today dialog opens, PAC Mate announces "Today dialog, Appearance page." This page allows you to change the Appearance of Pocket PC's user interface and is unsupported in PAC Mate. Press SHIFT+TAB until you hear "Appearance tab," then press the RIGHT ARROW to move to the Items tab. From the Items tab, press TAB to activate the Items page. Use the cursor cross to move up and down the list of items and press the SPACEBAR to check or uncheck the associated boxes. You can rearrange the order in which the items appear on the Today Screen. Use the cursor cross to move to each item in the list view. Press TAB to see which of the three buttons, the Move Down, Move Up, and Options, become available for each item. Use the SPACEBAR to activate the buttons. The Options button lets you alter the information that is displayed for Calendar and Tasks. To save your settings and return to the Settings dialog, press ENTER. To close the Settings dialog and return to the Today Screen, press F1. Input While this Settings dialog has limited support, it does contain two controls that may be beneficial for you to know about. The first control is the "Voice Recording Format" combo box. The settings in this combo box determine the quality of your voice recording. The default setting is 8000 Hz, Mono (2 KB/s), which gives you the longest possible recording time, but with the least amount of recording quality. Naturally, Pocket PC offers you a wide variety of settings to choose from. To learn more about the Voice Recording Feature, please see Using PAC Mate Programs, Creating a Recording. The second control in this dialog is the "Capitalize first letter of sentence" check box. With a check in this box, anytime you press ENTER to start a new line in an edit field, the first letter of the line is capitalized. This control works only with Pocket PC programs. To access these controls, go to the Input dialog (F3, S, I, ENTER) and move over to the Options page with CTRL+TAB. As the page opens the first active control is the "Voice Recording Format" combo box. Make your selection using the arrow keys and then press TAB until you reach the "Capitalize the first letter of sentence" check box. Use the SPACEBAR to disable or enable this control. Memory When a program becomes unstable or when program memory is low, the first step to take is to free memory manually by stopping any active programs on your PAC Mate. To do this, open the Settings dialog from the Start Menu (F3, S). Press CTRL+TAB until you hear, "System page," then press M, ENTER to open the Memory multi-page dialog. Next, move to the Running Programs page (CTRL+TAB). Select the Program(s) in the list using the DOWN ARROW. Last, move to (TAB) and activate (SPACEBAR) either the Stop button or Stop All button. The second step would be to store files on a compact flash card. Press F3, move to Programs and press ENTER. Move to File Explorer and press ENTER again. Select the file with the DOWN or UP ARROW, or select multiple files with DOWN or UP ARROW+SPACEBAR. Next, press F2 CHORD and from the context menu, choose Cut and press ENTER. Press F2, use the DOWN ARROW to select Flash Disk and press ENTER. With Flash Disk open, press F2 CHORD again, choose Paste and press ENTER. For more information on working with File Explorer, please see Using Windows CE with PAC Mate, Using File Explorer. If the first two steps do not free enough memory, the third step would be to delete unnecessary files. In File Explorer, choose a file(s), press F2 CHORD, and select Delete. To find and delete your largest files, Go to the Start Menu (F3) and choose Find. Press TAB to move into the Type combo box, and select Larger than 64 KB, then press SPACEBAR on the Go button. In Internet Explorer, delete all files and clear history. The last step would be to remove the programs you are not currently using. For more information on removing programs, please see PAC Mate Basics, Removing Programs. System Sounds & Notifications The Notification System on PAC Mate is controlled from the Sounds & Notifications settings dialog. In this dialog, you can choose what events you'd like to receive notifications for, and how you'd like to be notified. Note: PAC Mate does not support pop-up screen display notifications or screen taps. You open the Sounds & Notifications dialog from the Settings list view on the Personal page. To quickly move to the Sounds & Notification dialog from the Today Screen, press F3, S. If the list view on the Settings dialog is active, press another S. If you open the Settings multi-page dialog and the Personal tab is active, press TAB once to move onto the Personal page and then press the SPACEBAR to select an item in the list view. Once an item is selected in the list view, use first letter navigation. The Sounds & Notifications dialog opens on the Volume page with the system volume control active. This particular control is a left/right slider, which you adjust with the LEFT and RIGHT ARROWS. After you press TAB to move forward, the next control is the "Enable sounds for Events (warnings, system events)" check box. Press the SPACEBAR to enable this control if you want to be alerted to system events such as the start and/or completion of synchronization or when e-mail arrives in your inbox. The next two controls are similar, except that it applies to program notifications such as reminders and alarms. Be sure to enable both the Programs and Notifications check boxes if you want to use appointment/task reminders and the alarms on the clock. The last control in this dialog is the "Enable sounds for Hardware buttons" check box. This control is similar to the Typing Echo control in the Keyboard Settings dialog, except that it is a key click. If you check this box, be sure to move to the accompanying radio buttons where you can use the LEFT and RIGHT ARROWS to decide how loud you want the "clicks" to sound. When you are done with the Volume page, move to the Volume tab. This can be done with the SHIFT+TAB or TAB command. Once on the Volume tab, press the RIGHT ARROW to move to the Notifications tab and press TAB once to move onto the Notifications page. On this page, the "Select an event" and the "Select how to be notified, Play sound" controls work in tandem. That is, as you select an event from the combo box, move forward and enable the Play sound check box. Then move to the next control, which is a combo box, and choose the sound you want to hear for this event's notification. Remember in combo boxes, the UP and DOWN ARROW selects, while the SPACEBAR activates buttons. When you are done with these settings, press ENTER to save and close this dialog. Press F1 to return to the Today Screen. Menus Depending on the programs you use most, you may find it useful to arrange the Start Menu and the Today Screen New Menu differently than the default. This is done from the Menus dialog To navigate and open this dialog, press F3, S to open the Settings dialog. With the list view on the Settings dialog active, press M, ENTER to open the Menus dialog. The Menus dialog opens with the list view in the Start Menu page active. Use the cursor cross to move up and down the list. Programs with a check in their box appear in the Start Menu, while programs with a clear check box appear in the Programs Submenu. Press the SPACEBAR to check or uncheck a box. The Start Menu can only hold nine programs. When you are done with setting the Start Menu, press TAB to move to the Start Menu tab and press the RIGHT ARROW to move to the New Menu tab. (If you are not yet familiar with this menu, go to the Today Screen and press F2.) Because the first control on the New Menu page, Turn on New button menu, is not supported, press TAB twice to move to the list view. Use the cursor cross to move up and down the list and press the SPACEBAR to check or uncheck the item. All checked items appear in the New Menu. Regional Settings To set your PAC Mate to reflect the currency, time, date and numbers of a foreign country, use the Regional Settings dialog. Pocket PC has over 80 foreign regional settings to choose from. You open the Regional Settings dialog from the Settings list view on the Systems page. To quickly move to the Regional Settings dialog from the Today Screen, press F3, S. When the Settings dialog opens, press SHIFT+TAB to move to the Personal tab, then press the RIGHT ARROW to move to the Systems page. If the System page is not active as you move from the Personal tab, press TAB once to move onto the Systems page and then press R for Regional Settings and ENTER to open the dialog. The Regional Settings dialog opens with the Region page active. There is only one control on this page. For this combo box control, use the cursor cross to select a region. If you want to make further changes or just explore the other pages in this dialog, press TAB to move to the Region tab and use the cursor cross to move back and forth between pages. To move onto a page and navigate through the controls use the TAB and SHIFT+TAB commands. To make a selection in combo boxes, remember to use the UP and DOWN ARROWS. Clock The Clock program features two clocks: one for home and one for visiting. So if you visit or have family that lives in a particular time zone you may want to adjust your Visiting clock to reflect that time zone. The Home clock is intended to keep time for the zone that you live in. Go to the Start Menu (F3), press S to open the Settings multi-page dialog. Press SHIFT+TAB until you hear, "Personal tab," then use the RIGHT ARROW to move to the System tab. On the System tab, press TAB once and then press C to select Clock. On Clock, press ENTER. To view the Home or Visiting clock, use the UP or DOWN ARROW to choose the appropriate radio button. Each clock allows you to change the time zone, the time, and the date. Press TAB to move to any one of these controls. For the Time Zone combo box, choose a zone with the UP or DOWN ARROWS. For the time and date controls, you will use all the keys of the cursor cross. To move between the hour, minutes, seconds of the time control, use the LEFT and RIGHT ARROWS. To set these parameters, use the UP and DOWN ARROWS. These same commands apply to the date control as well. Using the Alarm This feature accommodates up to four alarm settings and requires that you enable the "Notifications (alarms, reminders) check box in the Sounds & Notifications dialog. For more information, please see Setting Up PAC Mate, System Sounds & Notifications. From the Today Screen, you access the alarm using the same steps for accessing the clock. Go to the Start Menu (F3), press S to open the Settings multi-page dialog. Press SHIFT+TAB until you hear, "Personal tab," then use the RIGHT ARROW to move to the System tab. On the System tab, press TAB once and then press C to select Clock. On Clock, press ENTER. Once this dialog opens, press SHIFT+TAB until you hear, "Time tab." Then use the RIGHT ARROW to move to the Alarms tab. Now, press TAB once to hear, "Alarm 1 check box not checked." To enable or disable check boxes, use the SPACEBAR. The next control you encounter is an edit field where you can type in a reason for the alarm. To choose how you would like to be notified, activate the "Set Notification Sound button" with the SPACEBAR. This opens a new dialog, which consists of three check boxes and a combo box. Use the appropriate commands to navigate and activate the controls on this page. When you are done, press F1 to return to the Alarms page. The last control to set for the alarm is the day(s) you want it to sound. For instance, you would like your alarm to sound off everyday except Saturday and Sunday. To select Monday through Friday, move to each day with the LEFT or RIGHT ARROW and press the SPACEBAR. You should hear "Monday selected," "Tuesday select," etc., but for each weekend day you will only hear Saturday and Sunday. To unselect a day, press the SPACEBAR again. Changing Time Format If you prefer reading time in 24 hour format, close the Clock dialog by pressing ENTER. Then open the Regional Settings dialog by pressing R, ENTER. Press SHIFT+TAB to move to the Region tab, and then use the RIGHT ARROW to move to the Time tab. To change the time display to 24 hours, choose a time style that starts with a capital "H." Buttons From within the Buttons dialog, you can assign eight hotkey commands to any of the programs on your PAC Mate. The following table lists the default program for each command. Program Command Record DOTS 3-4 CHORD, DOT 1 Calendar DOTS 3-4 CHORD, DOT 2 Contacts DOTS 3-4 CHORD, DOT 3 Tasks DOTS 3-4 CHORD, DOT 4 Inbox DOTS 3-4 CHORD, DOT 5 File Explorer DOTS 3-4 CHORD, DOT 6 FSEdit DOTS 3-4 CHORD, DOT 7 FSCalc DOTS 3-4 CHORD, DOT 8 To assign a different program to a command, open the Buttons dialog by pressing F3, S. When the Settings dialog opens Buttons should already be selected in the list view. If so, press ENTER. If not, press the SPACEBAR to select it and then press ENTER. The Buttons dialog opens with the Program Buttons page. The list view, which has the eight hotkey commands and default programs, is active. You select a hotkey command by moving up or down with the cursor cross, then you press TAB (DOTS 4-5 CHORD) to move to the Button Assignment combo box. Use the arrow keys to move through the list and select a program you want to associate with the hotkey command. To assign the next program to a hotkey, press SHIFT+TAB (DOTS 1-2 CHORD) to move back to the list view. Press DOWN ARROW to move to DOTS 3-4 CHORD, DOT 2. By default this button is set to Contacts. To change the program, repeat the steps discussed above. In addition to assigning programs to hotkey commands, you can assign commands for scrolling. These options are also listed in the Button Assignment combo box. Connecting the PAC Mate There are several ways to connect your PAC Mate to the Internet or other computers. * Use a USB cable or infrared with ActiveSync to connect your PAC Mate to a computer and share information or files. * Use a modem or Ethernet card to connect to the Internet or a local network, where you can browse Web pages, send/receive e-mail, or share files. * Use the serial port with a 9-pin socket to 25-pin plug null modem cable to output to a Blazer embosser. * Beam information to another device using the infrared port. Cables and Adaptors You can use one of several methods to connect your PAC Mate to other computers or the Internet. An Ethernet card connects the PAC mate directly to a network or a high-speed Internet connection such as a cable or DSL modem. Some Ethernet cards must be plugged into the PC card slot on the right side of the PAC Mate, while others can be inserted in the Compact Flash slot on the left side. A modem is a device that connects the PAC Mate or a computer to a telephone line and allows you to dial into a network or service that provides access to the Internet. Like Ethernet cards, modems are available for the PC card slot or the compact flash slot. The serial port may also be used to connect the PAC Mate to an external modem. A null modem is used to connect two computers together. It does not allow for dialing through a phone line. Currently, PAC Mate supports the Socket Low Power Ethernet card, the Socket 56K Modem CF card and the Socket Type I PC Adapter card. Both the Ethernet and 56K Modem CF cards are interchangeable and work in the PAC Mate's compact flash slot. The PC card slot is also available for use with either of these cards provided that you use the Type I PC Adapter card. Note: The Adapter card must be inserted label side down. Compact Flash cards must be inserted label side up. For more help on how to insert these cards, please see PAC Mate Hardware, Ports and Switches. The serial port allows you to connect your PAC Mate to other devices or an external modem. The USB port allows you to connect your PAC Mate to other devices and share files or information using ActiveSync. The infrared port allows you to share information and files with other devices that have an infrared port by aligning the ports so that they are facing each other. When you use infrared, you do not need cables to connect your PAC Mate to the other device. Using an Ethernet Card Since the Socket Low Power Ethernet card can use the basic NE2000 drivers that come pre-installed on the PAC Mate, it is not required that you install its drivers from the Companion CD. To read more about Socket's Low Power Ethernet card, please see Socket Low Power Ethernet Card User's Guide.doc located in the Docs Folder on the User's Documentation CD. The first time you insert the Ethernet card, the PAC Mate automatically detects the new hardware and will launch a Network Adapters dialog so you can enter specific IP address information required to connect to the network. Every computer on a network has an Internet Protocol (IP) address. Most hosts use Dynamic Host Configuration Protocol (DHCP), which supplies IP address so you may not need to enter any settings in this dialog. If you do not have a preassigned IP address, check "Use server-assigned IP address". If you have a preassigned IP address, check "Use specific IP address," press TAB, and type in your IP address. If you need to enter specific server information, press DOTS 5-6 CHORD to move to the Name Servers page. Enter your server information in the appropriate fields and press ENTER to close the dialog and return to the Network Adapters dialog. Note: If you have connected an Ethernet card previously and need to change settings or if the Network Adapters dialog does not appear, go to the Start Menu (F3) and choose Settings (S). Next, press DOTS 5-6 CHORD to move to the Connections page. From here, press N to choose Network Adapters and press ENTER. Use the cursor cross to select the appropriate adapter and then press TAB to move to the Properties button and press SPACEBAR. Unless you need to enter a specific IP address, press ENTER to close this dialog. After returning to the Settings Dialog, select Connections and press ENTER. PAC Mate says, "When needed, automatically connect to the Internet using these settings," and opens a combo box containing the available settings. PAC Mate includes settings that have been configured to provide access to a network or the Internet. Press UP or DOWN ARROW to select Work Settings to connect to a network or Internet to connect to the Internet. Press ENTER to close the dialog and return to the Settings Dialog, or press TAB until you reach the Modify or Connect button and press SPACEBAR. When you start using one of the following programs, your PAC Mate will automatically begin connecting. Once connected, you can: * Send and receive e-mail with Inbox. For specific instructions, see Inbox Help. * Visit Internet or intranet Web pages with Pocket Internet Explorer. For specific instructions, see Pocket Internet Explorer. * Synchronize. For more information, see Set Up Remote Synchronization. Using a Modem To connect your PAC Mate to the Internet using a modem, there are several steps you must complete. To read more about Socket's 56K Modem, please see Socket 56K Modem Quick Start Guide.doc located in the Docs Folder on the User's Documentation CD. * Install the modem drivers * Set Dialing Location defaults * Create the new Connection Installing Modem Drivers Generally, installing the modem drivers is done with ActiveSync on the desktop or laptop computer. 1. Connect your PAC Mate to your PC, and ActiveSync starts. 2. Create a partnership if one is not already created. 3. Insert the modem installation disks/CD, run the Setup program, and follow the prompts. 4. ActiveSync installs the modem drivers to the PAC Mate. Note: These are general instructions and may not apply to all modems. Refer to your modem documentation for specific installation information. Setting Dial Location Defaults You need to set the Dialing Location defaults so the PAC Mate knows when to dial an area code, when a call is long distance, and whether or not to disable call waiting. 1. Press F3, S for Settings. 2. Press DOTS 5-6 CHORD to move to the Connections page. 3. Press TAB once to move into the list view, then press C to select Connections and press ENTER to open the Connections dialog. 4. Press DOTS 5-6 CHORD to move to the Dialing Locations page. 5. Select the location you want to modify. If you use the Work location, a 9 is dialed before the phone number. Changes you make only affect the selected Dialing Location. 6. Press TAB until you hear "Area Code." In this edit field type your area code. 7. Unless you need to fill in more information, press DOTS 2-3 CHORD to return to the Connections page of the dialog. Creating a New Connection You use Connections page to set the parameters required to connect to your ISP. 1. In the combo box labeled, "When needed, automatically connect to The Internet using these settings," use the cursor cross to select New Connection. 2. Press TAB to move to the New button and press ENTER. 3. Type the name of the connection. (You may want to call it the name of your service provider to avoid confusion.) 4. Press ENTER. You are returned to the Connections page. The new Connection created is selected in the combo box. 5. Press TAB to move to the Modify button, and press ENTER. 6. Press DOWN ARROW to select New and press ENTER. 7. Press TAB to move to the list of modems and select your modem. If your modem is not listed, make sure it is connected to your PAC Mate and that you have installed the driver. 8. Press TAB and set your BAUD rate to 57600 for a 56K modem. 9. TAB to move to the Next button and press ENTER. 10. Type the connection phone number of your service provider here. You may want to press SHIFT+TAB to move to the previous field to make sure the correct area code is reflected. The area code is automatically set to the area code set in the Dialing Locations page of the Connections dialog. 11. Press TAB to move to the Next button and press ENTER. 12. This next page contains several options that usually do not need to be changed. Press TAB to explore each option or press SHIFT+TAB to move to the Finish button and press ENTER. 13. Press F1 to close the New Connection Wizard. You are now ready to connect. Press TAB to move to the Connect button. When you press ENTER on this button, you are prompted for your user name and password. You can also save your password. From this point, the PAC Mate will automatically connect as needed while you use Pocket Internet Explorer and Inbox. If you have not yet configured your e-mail service within Inbox, you will need to do so before you can send or receive e-mail. Connecting to a Network You can access information on a company or home-based network with a compact flash network card or, if you have a remote access server (RAS) account, using a compact flash modem card. See the section discussing setting up an Ethernet or modem connection for instructions on connecting your PAC Mate to a network. Connecting to the Internet An Internet service provider (ISP) is a network that gives you access to information and files stored on computers all over the world. You can connect to an ISP such as Earthlink or MSN using a modem to dial in; or you can connect directly to an ISP such as Roadrunner or Comcast that provides high-speed access using a cable modem and an Ethernet card. If you have a dial up account, use a modem and information from your service provider to set up your connection. If you have broadband cable Internet service, you may be able to connect your cable modem to your PAC Mate through a PC or compact flash network card. Not all cable Internet providers use external cable modems that connect via a network card, so check with your provider. Internet service providers use servers to send information over the Internet. When you set up your connection, you must have information from your service provider, such as the incoming and outgoing server name and your user name and password. Additional configuration information may also be required. You can get this information by contacting a representative from your ISP. Setting Up Your E-mail Account Before you begin this procedure you will need the following information from your ISP. * Your e-mail address * Your user name * Your password * Service type: POP3 or IMAP4 * Server Information: Incoming mail, Outgoing mail, Domain (optional) To create a POP3 or IMAP4 E-mail Service: 1. Enter the Start Menu (F3) and press ENTER (DOT 8) on Inbox. 2. Press F2, move to Services, and press ENTER. 3. Press DOWN ARROW to move to New Service and press ENTER again. 4. Follow the directions in the E-mail Setup Wizard. 5. Enter the e-mail address provided by your ISP or network administrator, such as username@servername.com or username@servername.net. Use DOT 4-7 to enter the @ symbol. 6. Press SPACEBAR on the Next button. Auto configuration attempts to connect to your e-mail server and download the settings so that you do not need to enter them manually. If Auto configuration is successful, press SPACEBAR on the Next button. If Auto configuration is unsuccessful, contact your ISP or network administrator for the following information: * Server type * POP3 or IMAP4 server name * Domain name (for network connections only) Once you have the above information, continue with the New Service wizard. 1. In the Your Name edit field, enter the name that you want people to see when you send them e-mail. Press TAB (DOTS 4-5 CHORD) to move to the next edit box. 2. In the Username edit field, enter the user name assigned to you by your ISP or network administrator. This is often the same user name you use to sign into your ISP or network. This edit box is pre-populated with the information you entered in step 5. If the information is different, type in the correct information. 3. In the Password edit field, enter your password and press SPACEBAR to check the Save password check box. Press SPACEBAR on the Next button. 4. From the Server type list field, use the cursor cross to select POP3 Mail or IMAP4 Mail. 5. In Name, enter a unique name for the service, such as Work or Home. This name cannot be changed later. Press SPACEBAR on the Next button. 6. In the Incoming mail edit field, enter the name of your e-mail server, then press TAB (DOTS 4-5 CHORD). 7. In the Outgoing mail edit field, enter the name of your Simple Mail Transfer Protocol (SMTP) host, then press TAB (DOTS 4-5 CHORD). 8. If you are using a network connection, enter your domain name in the Domain edit field. Press TAB (DOTS 4-5 CHORD) to move to the Finish button and press SPACEBAR or access additional settings (see E-mail Settings Optional) by pressing SPACEBAR on the Options button. Additional settings include: * Change the time intervals for downloading new messages. * Download attachments. * Limit the amount of messages downloaded. When you are finished with the E-mail Setup Wizard, you are returned back to the Inbox list view. You are now ready to download your e-mails by pressing F2 and selecting Connect from the menu. E-mail Settings (Optional) When you press SPACEBAR on the Options button, the E-mail Setup Wizard adds three additional dialogs. The first dialog changes the amount of time Inbox waits to check for new messages. Press TAB (DOTS 4-5 CHORD) to move to the minutes box and enter a new number of minutes. In this same dialog, press TAB if your outgoing mail server (SMTP) requires authentication, press SPACEBAR to enter a check in the "Outgoing e-mail server requires authentication" check box. Inbox will automatically pick the correct connection to use for the e-mail service you created. If, for some reason, you want to use a specific connection, press TAB to move to the Connection list box and use the cursor cross to select the connection. When you are done with the settings in this dialog, press SPACEBAR on Next button to go to the next dialog. The next dialog allows you to choose between downloading only message headers or the whole message. To automatically download the whole message, from the list, use the cursor cross to select "Get full copy of messages." You can also select to limit the size of messages by pressing TAB, then SPACEBAR to check the Include check box, press TAB again and enter the size of each message downloaded. When using IMAP4, Inbox does not download attachments. To download attachments, press TAB and press SPACEBAR to check the "When getting full copy, get attachments" check box. You can also select to limit the size of attachments downloaded to your PAC Mate by pressing TAB, then SPACEBAR to check the "Only if smaller than" check box and in the edit field enter a number in Kilobytes. The last dialog lets you control the number of e-mails downloaded to your PAC Mate. In this dialog, the "Only display messages from the last" check box is checked by default. Press SPACEBAR to uncheck this box or TAB to move to the edit field and enter a number to specify how many days of e-mail you want downloaded. Press SPACEBAR on the Finish button as this completes the E-mail Setup Wizard. Connecting to a PC with ActiveSync ActiveSync lets you coordinate information on your PAC Mate with information on your computer. You can synchronize Internet Favorites, Outlook e-mail, contacts, appointments, tasks, and even files. Once the information is synchronized, disconnect your PAC Mate and go on that business trip or to that important meeting. Work with the information on your PAC Mate, add contacts, read, respond to, and delete e-mails. Even set appointments. When you later reconnect to your PC, contacts are added, e-mails and appointments are sent, and e-mails, marked as read, are deleted on your PC. ActiveSync is also used to back up or directly explore the information on your PAC Mate and to install programs from your PC onto your PAC Mate. You can connect to another PAC Mate or other PDA through infrared to quickly share files or contacts. Quickly transfer contact information to colleagues at important meetings. Share important files, such as sales quotes, reports, or articles. Microsoft(r) ActiveSync(r) 3.5 is included in the PAC Mate software package. It is already installed on your PAC Mate, but you must install it on your PC. If you want to synchronize Inbox, Calendar, Appointments, Contact, and Tasks on your PAC Mate with your computer, you must first install or make sure you have Outlook(r) 2000, or 2002 on your computer. If you do not have Outlook(r) 2000, or 2002 on your computer, you can download it from the Pocket PC Companion CD. Installing ActiveSync on Your Computer Insert the Pocket PC Companion CD into the CD-ROM drive of your computer. The Install program should start automatically. Note: If the CD does not automatically load the install program, open the Start Menu and select Run. Use the browse button to move to D:\MS\Actsync\Main. Go to the Setup.exe file and press ENTER to start installation. If your CD drive is not the D: drive, substitute the appropriate letter when browsing. 1. Once you have started the installation, follow the instructions, select your preferences, and then TAB to the Start Here button. Press SPACEBAR, and follow the directions. The installation program will walk you through the software installation. 2. Once ActiveSync is installed on your PC, the ActiveSync Setup Wizard launches and prompts you to connect and create a partnership. Cancel this wizard and exit ActiveSync. 3. Install the PAC Mate USB driver. Note: For more information about using ActiveSync, refer to the ActiveSync help topics on your PC. Installing PAC Mate's USB Driver 1. Connect the PAC Mate to the USB port on your computer using the USB cable. 2. Follow the directions in the "Add New Hardware Wizard." When you arrive on the page that asks, "What do you want Windows to do?" select the "Search for the best driver for your device (Recommended)" radio button. Press TAB to move to the Next button and press SPACEBAR. 3. If the above procedure does not work on your PC, move to the Back button and press SPACEBAR. Select the radio button, "Specify a Location." The USB driver is in the root of the Companion CD, so if your CD-ROM drive is drive D, type "D:\" in the location edit field. 4. On the next page of the Wizard, move to the "CD-ROM drive" check box and press the SPACEBAR to check this box. 5. Restart ActiveSync, and set up the partnerships that allow you to synchronize information. Creating a Partnership 1. With the New Partnership Wizard open on your desktop, select the "Standard Partnership" radio button and press ENTER. 2. When the next page of the Wizard opens, the default selection is the "Synchronize with this desktop computer" radio button. Press ENTER on the Next button. Unless you want to connect to a MS Mobile Server, skip over to step 5. 3. (Optional) To specify that you want to synchronize data with Microsoft Mobile Information Server, press DOWN ARROW and select the "Synchronize with Microsoft Mobile Information Server and/or this computer" radio button. Then press ENTER 4. (Optional) Type in the requested information, pressing TAB to move to the next edit field. If you want to save your password so you do not have to retype it, press SPACEBAR to check the "Save Password" check box. After entering your information, press ENTER. 5. Type in the edit field, "PACMate." 6. To control how much information gets synchronized, move to the item in the list view, and press SPACEBAR to check the item. The three items in the list view are Calendar, Contacts, and Inbox; however, only Calendar and Inbox can be customized. 7. After checking an item, press TAB to move to the Settings button and press SPACEBAR. 8. Choose the parameters you want for synchronization, and press SPACEBAR on the OK button to close the "Synchronization Settings" dialog. 9. Press TAB to move to the Next button and press SPACEBAR. 10. In the Edit field, type PACMate as one word. 11. Press TAB to move to the Next button and press SPACEBAR. 12. This dialog is similar to the "Inbox Synchronization Settings" dialog in that it has items with check boxes in a list view. The items are AvantGo, Favorites, Files, Notes, Pocket Access, and Tasks. In this list view only Favorites, Files, and Tasks can be customized for synchronization. 13. Press the SPACEBAR to check the item, then press TAB to the Settings Button and press SPACEBAR. 14. Choose the parameters you want for synchronization and when you are done, press SPACEBAR on the OK button to close the "Synchronization Settings" dialog. 15. Press TAB to move to the Next button and press SPACEBAR. 16. Press ENTER again to exit the New Partnership Wizard. ActiveSync automatically starts synchronizing. You can also synchronize remotely with a server, without a PC, by setting up a connection with ActiveSync on your PAC Mate. To do this you will need an Ethernet Card or a 56 K Modem Compact Flash Card. 1. In ActiveSync on the PAC Mate, press F2, press ENTER on Tools, then press ENTER on Options. 2. Press SHIFT+TAB until PAC Mate says, "PC tab," then press RIGHT ARROW to move over to the Server tab. 3. Press TAB to move to the list view of information types: Calendar, Contacts, or Inbox. Use the cursor cross to move to each item and press the SPACEBAR to check the item that you want to synchronize with the server. 4. To change synchronization settings, such as the amount synchronized, select the type of information in the list view. 5. Press TAB to move to the Settings button and press SPACEBAR. You can choose settings for each information type except Contacts. 6. Press ENTER to return to the Server page. 7. On the Server page, press TAB to move to the Server Name edit box and type the name of the server to which you are connecting. 8. Press TAB to move to the Advance button, and then press SPACEBAR. 9. On this page, enter your user name, password and domain. If items change on both your device and server, conflicts will arise during synchronization. 1. To change the rules for conflicts, press the RIGHT ARROW to move to the Rules tab. 2. Select "Always replace the item on the server" radio button. 3. Press ENTER to return to the Server tab. 4. To set the schedule for synchronization, move to the Schedule tab and choose the parameters you want for synchronization (optional). 5. Press ENTER to close this dialog and return to ActiveSync. 6. Your PAC Mate begins to synchronize automatically provided that it is connected to the server via a PC modem/Ethernet card or Compact Flash modem/Ethernet card. Using Infrared with ActiveSync Follow the instructions in ActiveSync Help on the PC for setting up your PC. Line up the infrared (IR) ports on the devices so that they are unobstructed and within a close range. On the PAC Mate, the IR port window is to the left of the battery pack. To help orient the PAC Mate IR port, there is a ridge on the top surface of the PAC Mate, near the F1 key. 1. Press F3 on the PAC Mate to go to the Start Menu. 2. Select ActiveSync. 3. Press F2 and press ENTER on Tools. 4. Select Connect via IR. Synchronization will begin. You can beam a file using infrared to and from a PC with the following applications: * Pocket Word * Tasks * Contacts * File Explorer To connect to a PC using infrared, follow the instructions in the topic, "Connect to ActiveSync Using infrared," in the book, "Connecting a Mobile Device to Your Computer," in ActiveSync Help on the PC. To end a connection with infrared, move the PAC Mate away from the PC. Beaming Information You can beam information to another PAC Mate, PDA, or computer using the infrared port. If an IR port is installed on your PC, you can send and receive information and files between your PAC Mate and PC. For information about beaming specific information within a program, see Help on your PAC Mate for that program. If you are unable to beam information, try the following: * Transfer only one file, or no more than 25 contact cards, at a time. * When using IR, make sure nothing is between the two IR ports. * Adjust the room lighting or move to another location (some types of light interfere with beaming). Receiving a Beam on the PAC Mate 1. Press F3 to open the Start Menu. 2. Move to Programs and press ENTER. 3. Move to Infrared Receive and press ENTER again. Deactivating the Infrared Port The infrared port is active by default. In certain situations you may want to deactivate it. 1. Press F3 to go to the Start Menu. 2. Select Settings. 3. Press the TAB key once, then use the right arrow key to move to the Connections tab. 4. Move to Beam and then press ENTER. 5. Press TAB to move to the Receive all incoming beams. 6. Select discoverable mode check box and press the SPACEBAR to clear the box. Using PAC Mate Programs This section begins with a discussion on features and procedures common among Microsoft's programs and then introduces you to all of PAC Mate's programs discussing the key features in each. When you start using PAC Mate regularly, you will notice that one of the items common among all Microsoft programs is the list view. The list view lists the files you have created in a particular program and is seen whenever you open a program or close a file. In the list view, you always have the Context Menu (F2 CHORD) available. This Context Menu offers a quick way of performing actions such as cut, copy, delete, rename, move, select all etc. To perform an action on an item(s), use the DOWN ARROW to select an item or if you want to select multiple items press DOWN ARROW CHORD. Then, press F2 CHORD on the selected item(s). From the Context Menu select an action and press ENTER. Of course, you can always use the equivalent PAC Mate commands as well. A feature common to Pocket Word, File Explorer, Calendar, Contacts, Tasks and Notes is the Infrared Beaming feature. To use the beaming feature align the IR ports so that they are unobstructed and within close range. On the PAC Mate, the IR port window is to the left of the battery pack. To help orient the PAC Mate IR port, there is a ridge on the top surface of the PAC Mate, near the F1 key. Go into the program's list view, use the DOWN ARROW to select an item or if you want to select multiple items, press DOWN ARROW CHORD and then press F2 CHORD. On the Context menu, select Beam... and press ENTER. Tip: You can beam an FSEdit file to another PAC Mate using the Beam Feature in File Explorer. Another common feature among Microsoft programs is synchronization; however this feature does work differently in some programs. For information on synchronization with those programs, please refer to their sections in this chapter. For Contacts, Calendar and Tasks synchronization works the same way and is automatic. If you do not want automatic synchronization of these programs, then open ActiveSync on your PC, go to the Tools Menu (ALT+T) and select Options. In the list view remove the check in the box next to these programs. In addition, any related contacts, tasks, and appointments can be grouped into categories to quickly display only the information you want. You can also create your own categories, such as "Vacation Planning" to group your trip planning tasks, and "Family" to group your relatives' contact information. 1. From the list view, open the contact, task, or appointment by pressing ENTER. 2. Next, press F2, and press ENTER on Edit. 3. Press TAB until you hear, "Category button" and press the SPACEBAR to activate it. 4. Use the cursor cross to select the category. Then check the accompanying box with the SPACEBAR. 5. To create a new category, press DOTS 5-6 CHORD until to move to the Add/Delete page. 6. In the edit box, type the category name, and then TAB to the Add button and press SPACEBAR. The new category is automatically selected in the Select page. To find a contact or task not assigned to a category, in the list view, press F2 and select Show By. On the Show By menu, choose No Categories. To find an appointment assigned to a category, in the list view press F2, move to Tools and press ENTER. Move to Categories and press ENTER again. Then select the type of appointment you want displayed. Pocket Outlook In other versions of Windows, Outlook opens as a single program with links to sub-programs that appear on the Folders List. On the PAC Mate, these programs appear as separate programs in the Start Menu and include: Inbox, Contacts, Tasks, Calendar, and Notes. Inbox The Inbox on your PAC Mate receives e-mail messages sent through your Internet Service Provider (ISP) or a local area network (LAN). To connect to your ISP or LAN, you can use a compatible modem, network card or ActiveSync via USB or serial cable. There are several methods to send and receive e-mail: synchronize your PAC Mate with your PC using ActiveSync, connect to a Post Office Protocol 3 (POP3), or connect to an Internet Message Access Protocol 4 (IMAP4) mail server. For POP 3 and IMAP 4 you will need to set up an e-mail service. For more information about setting up an email service, see Connecting the PAC Mate, Setting Up Your E-Mail Account. The following table lists the commands that can be used in Inbox. Description Command Shortcut to Contacts SH CHORD, C Show By SH CHORD, W Sort By SH CHORD, Y Send Message (when creating a new message) SH CHORD, S New Message SH CHORD, N Expand/Collapse Message Headers SH CHORD, H My Text Messages SH CHORD, M Delete E CHORD, D Rename SH CHORD, R Services SH CHORD, V Next Message N CHORD Prior Message P CHORD Read Message Body M CHORD Translate and Send SH CHORD, T Downloading E-mail Messages If you have more than one service established for Inbox, press F2, move to Show By, and press ENTER. Make sure that the service is selected. To download your e-mail messages, press F2 move to Connect and press ENTER. The messages on your PAC Mate and mail server are synchronized. This means that new messages are downloaded to the PAC Mate Inbox folder, while messages in the PAC Mate Outbox folder are sent. Also, messages that have been deleted from the server are removed from the PAC Mate Inbox. Reading Messages To open a message press ENTER on the message in the message list. With the message, you can press M CHORD to skip over the e-mail heading information and move directly to the body of the message. If you read a message and decide that you need the full copy, press F2, and press ENTER on Edit and select Mark for Download. Or while in the message list, press F2, move to Services, and press ENTER. Move to Mark for Download and press ENTER again. This will also download message attachments if you selected those options when you set up the mail service. You can also choose to download full copies of messages by default. When finished, press F2, move to Services, and press ENTER. Then move to Disconnect and press ENTER again. Synchronizing Inbox In order for e-mail to be synchronized in Pocket Outlook's Inbox, you must select Inbox in the Options dialog of ActiveSync on your PC. After selecting Inbox for synchronization in ActiveSync, e-mail messages are synchronized as part of the general synchronization process. During synchronization: Messages are copied from the Inbox folder of Exchange or Outlook on your PC to the ActiveSync folder in Inbox on your PAC Mate. By default, you'll receive messages from the last five days only, the first 100 lines of each new message, and file attachments of less than 100 KB in size. Messages in the Outbox folder on your PAC Mate are transferred to Exchange or Outlook and then sent from those programs. The messages on the two computers are linked. When you delete a message on your PAC Mate, it's deleted from your PC the next time you synchronize. Messages in subfolders in other e-mail folders in Outlook are synchronized only if they have been selected for synchronization in ActiveSync. Checking Inbox status In the message list, press F2, move to Tools and press ENTER. Move to Status and press ENTER again. You can view details such as the number of messages to be sent, deleted, and copied, and the number of attachments to be downloaded. Composing and Sending a Message 1. In the e-mail message list, press F2 and select New. 2. To select a service, press the F2, move to Expand Heads and press ENTER to display more header information. Press TAB to move to about the Header area. If you have more than one Service option, use the cursor cross in the Service list to select your e-mail service. 3. Press TAB to enter the message area. Type in your message or quickly add common messages by pressing F2, selecting the Edit menu, and in the menu enter on Edit My Text Messages. 4. Use the cursor cross to select the desired message. When done press ENTER to move back to the message. 5. To read the message that you composed, press DOTS 4-5-6-8 CHORD. 6. Press TAB to move to the Send button and press SPACEBAR. If you are working offline, the message is moved to the Outbox folder and will be sent the next time you connect. Depending on the e-mail address options that you select, you can use a directory service such as 411, Bigfoot.com etc., in addition to your contacts list to verify names. Replying or Forwarding a Message Open the message, press F2, move to Action and press ENTER. In the menu select and press ENTER on the action you want to perform (Reply, Reply All, or Forward). In the message area type in your response or you can quickly add common messages by press F2, moving to Edit and pressing ENTER. Then select Edit My Text Messages and use the cursor cross to choose a prewritten response. Press ENTER when you have made a selection. When you are done press F2, move to send and press ENTER. Note: Selections in the Message tab found under the Tools Menu in Options determine whether the original text is included. To see more header information, press F2, move to Expand Header, and press ENTER. Press it again to collapse the header area. Attaching a File to an E-mail Message With the message open, press F2, move to Edit, and press ENTER. In the Edit menu, press ENTER on Add Attachment. Then, select the file you want to attach. OLE objects cannot be attached to Inbox messages. Receiving Attachments If your e-mail is set to get message headers only, then before you can recognize that e-mail has an attachment, you must download the whole e-mail message. To do this from an open message, press F2, move to Edit, and press ENTER. Move to Mark for Download and press ENTER again. Or while in the message list, press F2, move to Services, and press ENTER. Move to Mark for Download and press ENTER again. An attachment sent with an e-mail message or downloaded from the server is indicated with the following text at the bottom of the message, "Message truncated. Press F2, move to Edit and press ENTER. Select Mark for Download and press ENTER again to get remaining portion." You can mark an attachment for downloading (IMAP4 service only) the next time you connect. If you receive messages through synchronization, in ActiveSync on your PC, go to Tools (ALT+T) and press ENTER on Options. Then, press TAB to move to the Settings button, and press SPACEBAR. In the Mail Synchronization dialog, press TAB to move to the "Include File Attachments check box" and press the SPACEBAR to check it. If you receive messages through a remote mail server using the IMAP4 or POP3 mail protocol, you will need to configure your e-mail service to download attachments. To do this, press F2, move to Tools and press ENTER. From this menu, select Options and press ENTER. In the Options dialog, press the DOWN ARROW to select the service you want to change the settings and press ENTER. This opens the E-mail Setup Wizard. Move forward through the Wizard until you reach the Server Information page. On this page, press TAB to move to the Options button and press SPACEBAR. Note: Embedded images and OLE objects cannot be received as attachments. An embedded message can be viewed as an attachment when using IMAP4 to receive e-mail. However, this feature does not work if Transport Neutral Encapsulation Format (TNEF) is enabled so that you can receive meeting requests. Receiving Meeting Requests If you receive your e-mail messages through ActiveSync, you will automatically receive meeting requests. If you connect directly to a mail server, the server must be running Microsoft Exchange Server 5.5 or 2000 in order for you to receive meeting requests. If you are running Microsoft Exchange Server 2000, you will automatically receive meeting requests in your Inbox. Receiving Meeting Requests on Microsoft Exchange Server 5.5 Ask your systems administrator to activate Rich Text Format and TNEF support for your account. If TNEF is enabled, you will not receive messages that are included in other messages as attachments, and you will not be able to tell if a message has an attachment until you get the full copy. In addition, download time may take longer. While setting up your mail service, select Get file attachments. After you are set up to receive meeting requests. If you connect directly to a mail server and only receive message headers and/or a limited number of lines per message, select the message that you think is a meeting request and then press F2, move to Services, and press ENTER. Move to "Mark for Download" and press ENTER again. Open a Meeting Request Meeting requests that you synchronize with ActiveSync appear on the Today Screen as an appointment. Use the cursor cross to move to Appointments and press ENTER. If you want, you can include a written message with your response. The response will be sent the next time that you synchronize or connect to